Administrative Program Coordinator

4 days ago

Vancouver, British Columbia, Canada BC Public Service Agency Full time
Job Description:
The BC Public Service Agency seeks a skilled Program Assistant to support the Assistant Deputy Minister Office (ADMO). This role offers an exciting opportunity for candidates to contribute to programs that have a meaningful impact on K-12 learners across British Columbia. As a key member of the ADMO team, you will play a vital role in supporting various program areas, coordinating and managing day-to-day priorities.

About the Role:
This full-time position is available until March 31, 2025, with a possibility of permanent appointment. The successful candidate will work closely with the ADMO team to provide administrative and financial services, ensuring the smooth operation of day-to-day priorities. Your expertise in formatting, proofreading, and editing documents will be invaluable in maintaining the high standards of the ADMO.

Responsibilities:
- Provide administrative support to the ADMO team
- Coordinate and manage day-to-day priorities
- Maintain accurate records and files
- Format, proofread, and edit documents using desktop tools such as Word, Excel, OneNote, and Outlook
- Schedule meetings and manage multiple calendars

Requirements:
- Secondary school graduation or equivalent
- Minimum 6 months of experience working in an executive office setting, supporting Manager(s) or above
- Experience providing financial support, including monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, administering petty cash accounts, and checking accuracy and completeness of financial documentation
- Experience scheduling meetings, managing multiple calendars, and preparing agendas for Manager(s) or above
- Ability to manage deadlines and prioritize multiple concurrent tasks

Preferred Qualifications:
- Experience using ARCS/ORCS records classification system
- Experience using government tracking systems (e.g., CLIFF, e-approvals)

About Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. We offer a range of benefits, including competitive salary and comprehensive health and wellness programs. Flexible work options are also available, with up to two days per week able to be worked from home subject to an approved telework agreement. A Criminal Record Check (CRC) will be required.

Earnings Estimate:
The estimated annual salary for this role is between $50,190.86 and $56,546.21.

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