Program Management Office Administrator

2 weeks ago


Montreal, Quebec, Canada IMP Group Full time

At IMP Group, we're seeking a highly organized and detail-oriented Program Management Office Administrator to support our aviation solutions team.

Key Responsibilities:

  • Administer product support cases and ensure timely closure of requests from inter-disciplinary departments.
  • Support project managers with project administration, including reports and invoicing.
  • Print and distribute materials as requested.
  • Attend project meetings and update MS 365/MS Teams folders.
  • Process work orders within internal and external databases.
  • Follow up on action registers to ensure assignees complete their deliverables.

Client Services Representative - Lounge Management:

  • Ensure the client entrance area, offices, meeting rooms, lounge, and washrooms are clean and tidy.
  • Greet arriving clients and ensure their comfort settling into our facilities.
  • Tend to in-house clients, ensuring their ongoing comfort and needs are met.
  • Coordinate scheduled activities in meeting rooms.
  • Orchestrate catering for special meetings and ensure the lounge kitchenette is stocked with essentials.

Requirements:

  • DEC/DEP degree
  • 1-2 years of experience in general office administration and client-facing roles
  • Proficiency in MS 365 and MS Teams
  • Excellent organizational and time management skills
  • Great customer service skills
  • Perfectly bilingual in English and French
  • Occasional lifting (under 23 kg)

We celebrate diversity and believe in the power of an inclusive workplace. At IMP Group, we strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. We're committed to nurturing your potential and fostering a culture of continuous learning.



  • Montreal, Quebec, Canada IMP Group Full time

    Program Management Office AdministratorAs a key member of the Program Management Office, the PMO Administrator / CSR is an organized self-starter with the ability to multi-task administration duties while supporting a small amount of client-facing services requiring an acute attention to service and detail.ResponsibilitiesAdminister our Product Support Cases...


  • Montreal, Quebec, Canada IMP Group Full time

    Program Management Office AdministratorAs a key member of the Program Management Office, the PMO Administrator / CSR is an organized self-starter with the ability to multi-task administration duties while supporting a small amount of client-facing services requiring an acute attention to service and detail.ResponsibilitiesAdminister our Product Support Cases...


  • Montreal, Quebec, Canada IMP Group Full time

    At IMP Group, we are seeking a highly organized and detail-oriented Program Management Office Administrator to support our aviation solutions team. As a key member of our team, you will be responsible for administering product support cases, preparing invoices, and supporting project managers with their administration tasks.Key Responsibilities:Administer...


  • Montreal, Quebec, Canada IMP Group Full time

    At IMP Group, we are seeking a highly organized and detail-oriented Program Management Office Administrator to support our aviation solutions team. As a key member of our team, you will be responsible for administering product support cases, preparing final invoices, and supporting project managers with their project administration.Key...


  • Montreal, Quebec, Canada IMP Group Full time

    At IMP Group, we are seeking a highly organized and detail-oriented Program Management Office Administrator to support our aviation solutions team. As a key member of our team, you will be responsible for administering product support cases, preparing final invoices, and supporting project managers with their project administration.Key...


  • Montreal, Quebec, Canada LCI Education Full time

    Office Administrator Role at LCI EducationWe are seeking an experienced and organized Office Administrator to join our dynamic team at LCI Education. The ideal candidate will be responsible for managing reception tasks, handling administrative duties, and supporting the Operations Manager to ensure the smooth operation of our school. This role is essential...


  • Montreal, Quebec, Canada Mus'Art Full time

    Education Outreach Program OfficerMus'Art is seeking a highly motivated and experienced Education Outreach Program Officer to join our team. As a key member of our outreach team, you will be responsible for developing and implementing programs that promote education and academic excellence.Key Responsibilities:Develop and implement education outreach...


  • Montreal, Quebec, Canada Mus'Art Full time

    Education Outreach Program OfficerMus'Art is seeking a highly motivated and experienced Education Outreach Program Officer to join our team. As a key member of our outreach team, you will be responsible for developing and implementing programs that promote education and academic excellence.Key Responsibilities:Develop and implement education outreach...


  • Montreal, Quebec, Canada J.W. McConnell Foundation Full time

    About the OpportunityThe J.W. McConnell Foundation is seeking a highly skilled and dedicated Program Officer, Reconciliation to join our dynamic team. This role will play a key support role in the reconciliation focus area, working closely with the Program Director, Reconciliation to forecast, communicate, and operationalize the reconciliation objectives and...


  • Montreal, Quebec, Canada J.W. McConnell Foundation Full time

    About the OpportunityThe J.W. McConnell Foundation is seeking a highly skilled and dedicated Program Officer, Reconciliation to join our dynamic team. This role will play a key support role in the reconciliation focus area, working closely with the Program Director, Reconciliation to forecast, communicate, and operationalize the reconciliation objectives and...

  • Office Administrator

    1 month ago


    Montreal, Quebec, Canada Baker Tilly Canada Cooperative Full time

    Baker Tilly Montreal Job OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to join our Tax Group. As a key member of our team, you will be responsible for providing administrative support to our tax professionals, ensuring the smooth operation of our office, and delivering exceptional client service.Key...

  • Office Administrator

    1 month ago


    Montreal, Quebec, Canada Baker Tilly Canada Cooperative Full time

    Baker Tilly Montreal Job OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to join our Tax Group. As a key member of our team, you will be responsible for providing administrative support to our tax professionals, ensuring the smooth operation of our office, and delivering exceptional client service.Key...


  • Montreal, Quebec, Canada J.W. McConnell Foundation Full time

    About the J.W. McConnell FoundationThe J.W. McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive and sustainable society that can successfully address its complex challenges.OpportunityThe successful candidate will join a dynamic team that supports diverse and innovative approaches to community resilience,...


  • Montreal, Quebec, Canada J.W. McConnell Foundation Full time

    About the J.W. McConnell FoundationThe J.W. McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive and sustainable society that can successfully address its complex challenges.OpportunityThe successful candidate will join a dynamic team that supports diverse and innovative approaches to community resilience,...


  • Montreal, Quebec, Canada VIA Rail Full time

    Job DescriptionAre you a seasoned project manager looking for a new challenge? Do you have experience in leading large-scale projects and managing complex programs? We are seeking a Senior Project Manager to join our Program Management Office (PMO) team at VIA Rail.Key ResponsibilitiesLead and initiate new capital projects under the envelope of a Major...

  • Office Manager

    3 weeks ago


    Montreal, Quebec, Canada McMillan Full time

    About the RoleWe are seeking an experienced Office Manager to oversee the day-to-day administration of our facilities and office services departments. As a key member of our HR team, you will provide leadership and coaching to our staff, ensuring a positive and inclusive work environment.Key ResponsibilitiesOversee the administration of facilities and office...

  • Office Administrator

    1 month ago


    Montreal, Quebec, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Montréal, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain office...

  • Office Administrator

    1 month ago


    Montreal, Quebec, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Montréal, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain office...


  • Montreal, Quebec, Canada J.W. McConnell Foundation Full time

    About the McConnell FoundationWe are a private Canadian foundation that strives for a resilient, inclusive and sustainable society.OpportunityThe successful candidate will join a dynamic team that supports diverse and innovative approaches to community resilience, reconciliation and climate change.Position Title: Program Officer, ReconciliationLocation:...


  • Montreal, Quebec, Canada J.W. McConnell Foundation Full time

    About the RoleThe J.W. McConnell Foundation is seeking a highly skilled Program Officer, Reconciliation to support the work of the reconciliation focus area and help integrate reconciliation into many elements of our regular work.This is a unique opportunity to work with a dynamic team that supports diverse and innovative approaches to community resilience,...