Billing Coordinator

3 weeks ago

Waterloo, Ontario, Canada Gowling WLG Full time

About Gowling WLG

We are a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia. Our dedication to excellence and quality service begins with our people. We pride ourselves on sourcing and retaining top talent who bring energy, passion, and commitment to the delivery of outstanding client service.

Our firm's Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - guide us in all that we do. We strive to build a more equitable, engaging, and rewarding workplace by attracting and retaining talented people from diverse backgrounds, cultures, and experiences.

Job Summary

We are seeking a Billing Coordinator to join our team. The successful candidate will perform a variety of clerical and accounting tasks, following standardized billing policies and procedures. This role can be based in any of our Canadian offices.

Key Responsibilities

  • Prepare pre-bills and bills, obtain copies of bills upon request, and make corrections to time entries and fee allocations where necessary;
  • Ensure compliance with client guidelines, required bill format, and content;
  • Maintain billing progress reports throughout the month;
  • Accurate data entry, correct errors, and proofread, checking style and authorization when required;
  • Be available to answer questions and provide support to assistants and professionals regarding the billing process;
  • Liaise with internal and external clients to address any issues, answer queries, and interpret policies and procedures;
  • Provide, prepare, and format reports in MS Excel;
  • Participate in office/firm-related training sessions and innovation initiatives;
  • Complete administrative duties, including but not limited to filing, copying, and correspondence;
  • Other duties as assigned.

Requirements

  • Three to five years of billing experience, preferably in a law firm environment;
  • Strong working knowledge of basic accounting principles;
  • Strong computer skills, including proficiency with Microsoft Office Suite;
  • Experience with Aderant and Expert Billing is an asset;
  • Excellent verbal and written communication skills;
  • Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
  • Excellent interpersonal skills, with the ability to work effectively with staff, professionals, and in a team environment;
  • Strong knowledge of accounting software and bank procedures;
  • Excellent attention to detail;
  • Capacity to work independently, as well as in a team environment;
  • Ability to work flexible hours, including some evenings and weekends, during the year-end process.

Gowling WLG employees benefit from a hybrid work environment. The starting range for this role is $46,800 to $62,000, with the starting salary determined based on an applicant's individual skills, competencies, and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

We are dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

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