Executive Support Specialist

1 day ago


Spruce Grove, Alberta, Canada beBee Professionals Full time $35,000 - $45,000

beBee Professionals in Spruce Grove is seeking a highly skilled and organized Executive Support Specialist to manage daily office operations. This role will be responsible for ensuring the smooth operation of office activities, supporting staff, and completing administrative tasks efficiently.

About the Role:

This position involves managing incoming communications, scheduling meetings and appointments, maintaining office supplies, and ensuring the office is well-organized. The ideal candidate will have strong organizational and multitasking abilities, as well as excellent communication and interpersonal skills.

Responsibilities:
  • Manage all incoming calls, emails, and correspondence in a timely and professional manner.
  • Schedule meetings and appointments, and maintain office calendars to ensure efficient use of time.
  • Maintain office supplies and ensure the office is well-organized and equipped for optimal productivity.
  • Assist with data entry, filing, and report preparation as needed.
Requirements:
  • Proven experience as an office administrator or in a similar role, preferably in a professional services firm.
  • Proficiency in MS Office (Word, Excel, Outlook) and ability to learn new software applications quickly.
  • Strong organizational and multitasking abilities, with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and clients.
Benefits:
  • A competitive salary of $50,000 - $65,000 per annum, depending on experience.
  • Opportunities for professional growth and development, including training and mentorship programs.
  • A supportive and collaborative office environment, with a focus on teamwork and open communication.
  • Flexible working hours to accommodate varying schedules and needs.

If you are a highly organized and detail-oriented individual with excellent communication skills, we would love to hear from you



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