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Administrative Coordinator

2 months ago

Vancouver, British Columbia, Canada Passionate Learners Academy (PLA) Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Passionate Learners Academy (PLA) Inc.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the academy's mission.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and establish office procedures and routines to maintain efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure smooth coordination.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and timely manner.
  • Data Management: Compile data, statistics, and other information to support decision-making and reporting.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed to support the academy's events and activities.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide exceptional customer service to support the academy's mission.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Personal Qualities
  • Multitasking: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Flexibility: Willingness to adapt to changing priorities, deadlines, and work environments.
  • Organization: Ability to maintain a high level of organization, attention to detail, and accuracy in work.
  • Accuracy: Commitment to delivering high-quality work, free from errors and inaccuracies.
  • Client Focus: Ability to provide exceptional customer service, respond to client needs, and build strong relationships.
  • Work Term: Permanent position with a 40-hour workweek.
  • Work Language: English.