Capital Procurement Associate

3 weeks ago

Whitby, Canada Thermo Fisher Scientific Inc. Full time

Job Description

Summary:

This Capital Procurement Coordinator position plays a crucial role in the Engineering department, focusing on applying analytics to plan and execute all phases of the purchasing and procurement process for capital projects. In addition, the role supports departmental projects and process improvements, project status tracking reports, and maintaining vendor data in Cognibox.

Key Responsibilities:

Capital Purchasing:

  • Utilize the Ariba system to place orders, reschedule, and expedite, ensuring maximum cost/quantity/delivery optimization.
  • Review, track, and manage change orders, ensuring that purchase orders and inventory are managed to minimize scrap and production downtime.
  • Maintain purchasing data integrity by continuously monitoring purchase and item parameters and revision levels.
  • Resolve Ariba system-related issues with the Ariba support team.
  • Resolve invoice discrepancies with the Accounts Payable team.
  • Generate monthly open purchase order reports.

Vendor Maintenance:

  • Support quality issues and vendor investigations related to equipment and parts.
  • Support EHS with Safe Contractor-onboarding of new contractors and managing existing contractors via Cognibox database.
  • Facilitate new vendor setup in Catalyst.

Other Duties:

  • Interact with vendors and internal clients.
  • Maintain a safe working environment and report potential hazards.
  • Generate reports from SAP to monitor expenditures.
  • Manage and organize Capital Project Files within Shared Drives and Physical Libraries.
  • Generate monthly Capital Project status reports.
  • Perform any other duties as necessary.

Requirements:

Education:

A high school diploma/General Educational Development (GED) certificate is required.

A college diploma in Business or Supply Chain Management is an asset.

Experience:

Minimum 2 years of relevant purchasing and inventory management experience in a manufacturing or pharmaceutical environment.

Working towards Certified in Production and Inventory Management (CPIM) and Certified Professional Purchaser (CPP) is considered an asset.

Equivalency:

Equivalent combinations of education, training, and relevant work experience may be considered.

Knowledge, Skills, and Abilities:

Knowledge of Supply Chain planning processes, including purchasing and inventory management. Advanced Microsoft Office Suites (Excel VLOOKUP, pivot tables) are required. SAP and Ariba ERP systems experience (Purchasing, Inventory Management Modules) within a manufacturing environment are an asset. Developed analytical and quantitative skills are necessary. Knowledge of Good Manufacturing Practices and Standard Operating Procedures are required. Effective collaboration skills and the ability to comprehend new information rapidly are essential. Highly organized with well-developed time-management skills are required. Ability to prioritize multiple tasks and assume responsibility is necessary. Results-oriented, metrics-driven individuals with a root cause, proactive, continuous improvement approach that "owns" the processes are preferred. Strong interpersonal and communication skills are required. Proficiency in the English language is necessary.

Standards and Expectations:

Follow all Environmental Health & Safety Policies and Procedures. Work collaboratively with fellow team members, modeling positive team principles and partnering to meet project and departmental objectives. Carry out all duties within strict compliance to quality SOPs and Good Manufacturing Practice (GMP). Maintain workspace in a clean and orderly fashion. Actively engage in and adhere to departmental systems to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Be client and patient conscious at all times. Understand Key Performance Indicators (KPI's) and strive to improve the performance of the team by identifying areas for system improvements and engaging in problem-solving. Models positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement in the execution of procedures. Communicate risks to timelines in a proactive manner. Consistently strives to improve skills and knowledge in related fields.

Physical Requirements:

Light physical effort and fatigue. Walks, sits, or stands for limited periods. May require occasional equipment operation, including keyboard equipment. Lifts light items for limited duration. Typically located in a comfortable indoor area. There may be exposure to mild physical discomfort from factors such as dust, fumes, or odors, temperature extremes, loud noise, strong drafts, or bright lights. Use of Personal Protective equipment may be required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator occasionally.

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