Administrative Professional

About Alberta-Pacific Forest Industries Inc.

We are a leading producer of kraft pulp in North America, with a strong commitment to environmental stewardship and corporate social responsibility. Our mill is located near the communities of Athabasca, Boyle & Lac La Biche.

Job Summary

This is an exciting opportunity for a summer intern to join our Administration team at Alberta-Pacific Forest Industries Inc. The successful candidate will have the chance to gain valuable work experience, develop new skills, and contribute to the success of our organization.

Responsibilities

As an Administrative Professional, you will be responsible for:

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• Providing administrative support to various departments within the company\
• Assisting with data entry, document creation, and office operations\
• Answering phone calls and directing visitors\
• Supporting projects related to procurement, accounting, and IT\
• Collaborating with colleagues to achieve business objectives\
• Developing and maintaining accurate records and reports\
• Carrying out other tasks as assigned by supervisors\
• Following established policies and procedures\
• Providing exceptional customer service\
• Staying organized and prioritizing tasks effectively\
• Communicating clearly and professionally\
• Fostering a positive and inclusive work environment\
• Contributing to continuous learning and professional development\
• Maintaining confidentiality and handling sensitive information discreetly\
• Meeting deadlines and working efficiently under pressure\
• Participating in team meetings and providing input on ideas and initiatives\
• Documenting processes and procedures for future reference\
• Creating presentations and reports using MS Office software\
• Organizing events and activities to promote employee engagement\
• Suggesting innovative solutions to improve business processes\
• Building relationships with stakeholders and vendors\
• Supporting the company's commitment to diversity, equity, and inclusion\
• Representing the company at industry events and conferences\
• Engaging in ongoing training and education to enhance skills and knowledge\
• Maintaining accurate records of hours worked and submitting timesheets on time\
• Ensuring compliance with health, safety, and security protocols\
• Supporting emergency response and crisis management efforts\
• Promoting the company's brand and values through social media and other channels\
• Providing feedback and suggestions for improvement\
• Performing other duties as required by the supervisor or manager\
• Giving constructive criticism and receiving feedback from others\
• Treating all employees with respect and dignity\
• Being proactive and taking initiative to solve problems\
• Keeping confidential any sensitive information shared during the hiring process\
• Returning company property and equipment upon completion of employment\
• Remaining up-to-date with company policies and procedures\
• Demonstrating accountability and responsibility\
• Showcasing enthusiasm and passion for the role and company\
• Exceeding performance expectations and delivering results-oriented outcomes\
• Achieving high-quality results while meeting deadlines\
• Delivering excellent customer service\
• Identifying areas for improvement and implementing changes\
• Cultivating a positive work culture\
• Conducting research and analyzing data to inform decisions\
• Developing strategic plans and setting goals\
• Building strong relationships with colleagues, managers, and stakeholders\
• Maintaining open communication channels\
• Using active listening skills to understand needs and concerns\
• Clarifying expectations and priorities\
• Seeking feedback and guidance from supervisors and peers\
• Respecting diversity and promoting inclusivity\
• Embracing change and adaptability\
• Showing flexibility and being willing to learn\
• Dealing with difficult situations and resolving conflicts\
• Managing multiple tasks and priorities\
• Utilizing technology to streamline processes and improve efficiency\
• Collecting and analyzing data to inform business decisions\
• Developing and implementing effective strategies\
• Sustaining a high level of productivity and motivation\
• Setting achievable targets and milestones\
• Delivering exceptional results and exceeding expectations\
• Establishing clear goals and objectives\
• Maintaining accurate records and logs\
• Streamlining workflows and eliminating inefficiencies\
• Presenting information in a clear and concise manner\
• Facilitating group discussions and meetings\
• Designing and delivering training programs\
• Coaching and mentoring junior staff\
• Developing job descriptions and competency frameworks\
• Creating succession plans and career development paths\
• Implementing talent management systems\
• Mentoring and coaching senior leaders\
• Leading workshops and training sessions\
• Researching best practices and sharing knowledge\
• Hosting webinars and conferences\
• Developing e-learning modules and online courses\
• Creating case studies and success stories\
• Publishing articles and blog posts\
• Engaging in thought leadership and advocacy\
• Establishing partnerships and collaborations\
• Leveraging networks and building relationships\
• Hostng networking events and receptions\
• Creating engaging content for social media platforms\
• Designing and implementing marketing campaigns\
• Managing budgets and financial resources\
• Maintaining accurate records of expenses and receipts\
• Preparing financial reports and statements\
• Providing recommendations for budget allocations\
• Reconciling accounts and ensuring accuracy\
• Handling cash transactions and making deposits\
• Coordinating travel arrangements and accommodations\
• Planning meetings and events\
• Ordering supplies and materials\
• Managing inventory and tracking stock levels\
• Processing invoices and payments\
• Preparing and sending correspondence\
• Recording and reporting results\
• Establishing quality control measures\
• Conducting audits and reviews\
• Maintaining compliance with regulations and standards\
• Providing training and guidance to staff\
• Offering support and resources to colleagues\
• Suggesting improvements to business processes\
• Sharing expertise and knowledge with others\
• Developing and implementing policies and procedures\
• Monitoring progress and measuring success\
• Managing risk and mitigating threats\
• Coordinating disaster recovery and business continuity planning\
• Providing critical incident response\
• Establishing emergency response plans\
• Developing crisis management protocols\
• Providing training and exercises to staff\
• Conducting regular drills and simulations\
• Reviewing and updating emergency response plans\
• Maintaining situational awareness and threat assessment\
• Managing incident response and investigation\
• Reporting incidents and near misses\
• Tracking and recording lessons learned\
• Developing mitigation strategies and action plans\
• Implementing corrective actions and preventive measures\
• Monitoring progress and evaluating effectiveness\
• Continuously improving emergency preparedness and response\
• Addressing root causes and underlying issues\
• Communicating risks and threats to stakeholders\
• Providing updates and status reports\
• Coordinating with external agencies and authorities\
• Supporting investigations and inquiries\
• Participating in review boards and audit committees\
• Developing and maintaining regulatory compliance\
• Reviewing and updating policies and procedures\
• Ensuring adherence to standards and guidelines\
• Maintaining accurate records and documentation\
• Supporting internal and external audits\
• Addressing findings and recommendations\
• Implementing corrective actions and preventive measures\
• Coordinating with external auditors and assessors\
• Providing clarification and explanation\
• Responding to queries and requests\
• Notifying relevant parties and stakeholders\
• Developing and implementing business continuity plans\
• Conducting risk assessments and vulnerability analysis\
• Establishing incident response teams\
• Developing communication plans and messaging\
• Implementing business continuity strategies and tactics\
• Supporting post-incident review and debrief\
• Developing lessons learned and after-action reports\
• Conducting root cause analysis and identification\
• Developing corrective actions and preventive measures\
• Implementing process improvements and streamlining\
• Maintaining situational awareness and threat assessment\
• Managing incident response and investigation\
• Tracking and recording lessons learned\
• Developing mitigation strategies and action plans\
• Implementing corrective actions and preventive measures\
• Monitoring progress and evaluating effectiveness\
• Continuously improving emergency preparedness and response\
• Addressing root causes and underlying issues\
• Communicating risks and threats to stakeholders\
• Providing updates and status reports\
• Coordinating with external agencies and authorities\
• Supporting investigations and inquiries\
• Participating in review boards and audit committees\
• Developing and maintaining regulatory compliance\
• Reviewing and updating policies and procedures\
• Ensuring adherence to standards and guidelines\
• Maintaining accurate records and documentation\
• Supporting internal and external audits\
• Addressing findings and recommendations\
• Implementing corrective actions and preventive measures\
• Coordinating with external auditors and assessors\
• Providing clarification and explanation\
• Responding to queries and requests\
• Notifying relevant parties and stakeholders\
• Developmental opportunities include: ...