Administrative Operations Specialist
2 weeks ago
Farber is a renowned debt solution provider in Canada, dedicated to helping individuals and businesses overcome financial challenges. With over 230 employees across the country, we have successfully assisted more than 150,000 Canadians in resolving their debts. As a leading organization, we are committed to innovation, growth, and customer satisfaction.
Job SummaryWe are seeking an experienced Administrative Clerk (Operations Clerk) to join our Sheppard office team. This role involves working on-site five days a week, ensuring seamless collaboration with colleagues and adherence to office attendance requirements.
Responsibilities- Send electronic notifications to creditors for summary bankruptcy and consumer proposal files
- Prepare and dispatch various statutory forms to creditors as needed
- E-file Final Statements of Receipts and Disbursements with the Office of the Superintendent of Bankruptcy
- Liaise with the OSB regarding e-filing issues and follow up on status updates
- Collaborate with the Banking Team for processing final dividend cheques, levies, and trustee's fees
- Prepare Form 16 (Trustee's Discharge) for all relevant files
- Monitor PB and CP files to ensure clearance of all cheques before processing Forms 16
- Coordinate with Licenses Insolvency Trustee for signing and e-filing Forms 16
- Handle creditor inquiries and requests through phone and email
- Organize and mail dividend cheques, as well as courier delivery
- Pick up incoming mail and drop off outgoing mail
- Scan Proof of Claim forms for third-party processing
- Upload various documents to File Assure
- Prepare Affidavits of Service
- Commission Affidavits of Service
- Review returned mail, research new addresses, and redirect mail as necessary
- Print DC905 forms and arrange weekly courier to Canada Revenue Agency
- Prepare Notices of Disallowance for mailing by Registered Mail
- Filing of paper documents
- Digitize paper records
- Occasionally send hard copies of notices/documents to creditors
- Perform other tasks as required
- No minimum years of experience required; however, administrative experience is preferred
- Ability to prioritize tasks, monitor workflow, and maintain organized records
- Capacity to utilize critical thinking and problem-solving skills to address challenges
- High-level attention to detail
- Excellent computer skills, including proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.) and Adobe Acrobat
- Ability to communicate effectively with staff members and third parties
- Good interpersonal skills and a team-player mindset
$55,000 - $65,000 per annum
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