Contract Administration Specialist

1 week ago

Toronto, Ontario, Canada TORONTO HYDRO Full time

Reporting to the Manager, Stations, the Contract Administration Specialist will lead the administration of internal/external driven financial and contractual transactions supporting all capital, reactive and maintenance, program delivery and budgetary attainment.

Key Responsibilities:

  • Leads financial and contractual administration activities accountable for managing transactions from project inception to capitalization on projects annually.
  • Administers the Capital, Reactive and Maintenance, Capital Contribution Process ensuring financial transactions are received and allocated to projects.
  • Acts as the RC Financial and contractual lead and liaison to stakeholder groups including design & engineering, internal and external construction team, program management, procurement, finance, legal and standards & policy.
  • Develops event and probability forecasting for capital contributions in alignment with delivery scheduling.
  • Prepares reports pertaining to project/program status and outcomes and administers monthly reporting including project progress accruals, actual vs estimated variance analysis and invoice receipting.
  • Proactively flags at-risk areas based on analysis of data and KPIs.
  • Conducts periodic field visits for on-going station projects.
  • Works closely with Program Management Consultant and Financial Analyst on transactional project requirements, status reporting and event forecasting.
  • Supports internal construction team with material tools and PPE orders.
  • Supports asset recognition and de-recognition close out process.
  • Responsible for the development and improvement of databases and processes in support of project and regulatory requirements and ongoing productivity improvement initiatives.
  • Participates in process improvement initiatives as well as process mapping activities in support of departmental continuous improvement programs.

Requirements:

  • Bachelor's degree in Business Administration, Commerce or related field from an accredited University.
  • Three to five (3-5) years of experience in finance or project management.
  • Class G license preferred.
  • Two (2) or more years of experience in construction project preferred.
  • Knowledge of SAP preferred.
  • Project Management Professional (PMP) designation preferred.
  • Demonstrates strong financial acumen.
  • Experience with financial forecasting, budgeting, and reporting.
  • Advanced Excel skills and experience with Microsoft Office applications, including PowerPoint and Word.
  • Strong organizational skills and ability to prioritize effectively and meet deadlines; Excellent verbal and written communication skills.
  • Adaptable and flexible, with the ability to work in a fast-paced environment.
  • Demonstrated self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
  • Detailed Oriented – ensures work is completed with minimal errors.

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