Executive Support Specialist

4 weeks ago

Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

**About the Role**

We are seeking a highly skilled Executive Support Specialist to provide confidential, executive-level administrative support to our leadership team. As an integral member of our team, you will play a key role in maintaining the schedule of our Directors and other members of the leadership team by booking appointments and scheduling meetings with both internal and external partners.

**Key Responsibilities**

  • Provide assistance, prepare documentation, and gather information on a wide range of confidential organizational, employee, and program-related projects and issues.
  • Respond to inquiries, concerns, and messages on behalf of the Directors and coordinate communications to relevant stakeholders.
  • Compose and edit documents, sometimes on behalf of the Directors, such as memos, letters, reports, and contracts.
  • Assist with grant/funding proposals and take minutes as required.

**Requirements**

  • Bachelor's Degree or Community College diploma/certificate in a related field, plus three to five years of secretarial/administrative experience within the community/public sector.
  • Superior interpersonal, planning, time management, organizational, problem-solving, and customer service skills.
  • Demonstrated ability to multi-task under pressure, deal with conflicting priorities, and coordinate projects to tight deadlines, with a high degree of accuracy and attention to detail.
  • Strong writing and editing skills, including the ability to proofread documents, and write meeting summaries and other documents for both internal and external audiences.
  • Advanced PC skills, particularly with Microsoft Office applications (Outlook, Word, Excel, PowerPoint), and experience with virtual meeting applications.

**Compensation & Location**

This role is located at 1025 Queen Street in Toronto, Ontario. The estimated annual salary for this position is $60,000 - $80,000 CAD, depending on qualifications and experience.

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