Information Management and Data Specialist

5 days ago

Cambridge, Ontario, Canada Waterloo Regional Police Service Full time
Job Summary

As a key member of the Waterloo Regional Police Service team, the Information Management Specialist plays a vital role in ensuring the accuracy and confidentiality of data and information within the Canadian Police Information Centre (CPIC) system and the records management system (RMS).

Key Responsibilities

- Process and input data into information systems in accordance with legislation, processes, and procedures.
- Develop advanced knowledge of police and court documents, legislation, and RMS/CPIC systems through training and professional development.
- Query multiple information systems and exchange information with external police agencies and justice partners at all levels.
- Ensure the accuracy of RMS and CPIC information, addressing discrepancies with originators.
- Recommend and implement changes to information management processes and procedures.
- Communicate information management processes to all members, ensuring compliance with tact and diplomacy.
- Apply legislation, policies, and procedures to police or court documents, safeguarding against unlawful information dissemination.
- Support criminal coding of occurrences for Statistics Canada reporting.
- Collaborate with team members and other divisions on information sharing and management.
- Analyze information sources, taking appropriate action or making recommendations based on training.
- Ensure records retention complies with legislation and procedures.

Requirements

- Proficiency in reading, writing, communication, mathematics, and conflict resolution are required; normally acquired through successful completion of post-secondary education in records and information management, data quality, or a related field. A combination of education and experience may be considered.
- One (1) year of relevant experience in legal or justice administration, health care administration, information management, or a related discipline is required.
- Previous experience in customer service is preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook).

Why Work with Us

- Ongoing professional development
- Excellent benefits and pension
- Dynamic, exciting work environment
- Strong, supportive leadership
- Employee fitness and wellness programs

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