Exhibits Specialist

4 weeks ago

Toronto, Ontario, Canada Ontario Dental Association Full time
Job Title: Exhibits Specialist

We are seeking a highly organized and detail-oriented Exhibits Specialist to join our team at the Ontario Dental Association. In this role, you will be responsible for managing the trade show sales and implementation cycle for our signature event, the Annual Spring Meeting Dental Conference and Trade Show.

Key Responsibilities:
  • Plan, sell, and secure exhibit booth agreements in accordance with annual revenue goals
  • Develop and implement retention and acquisition strategies for exhibitors
  • Develop the exhibitor prospectus, working closely with colleagues in creative and graphic design, communications, and events
  • Ensure the accuracy of content and materials on exhibitor pages of the ASM website, including exhibitor registration, working closely with the Communications team, and the registration services vendor
  • Effectively communicate and enforce booth display standards, provide show logistics assistance, and administrative requirements, identify promotional opportunities, and handle general exhibitor inquiries
  • Liaise with the general show services contractor and venue (Metro Toronto Convention Centre) on all logistical and operational aspects such as floor plan, signage, security, and move-in/move-out procedures and schedules
  • Supervise the trade show floor during pre-show, move-in, show days, and move-out to ensure a positive exhibitor and attendee experience
  • Assist the Conference and Events Director with budget development and monitoring for the ASM
Qualifications:
  • Post-secondary education with a college diploma in a related discipline or equivalent combination of experience and education
  • Minimum 5 years in meeting planning, including trade show/exhibitor sales and service experience
  • Demonstrated track record of identifying, cultivating, and serving customers
  • Demonstrated experience in creating and managing a significant budget
  • Excellent knowledge of MS Word, Excel, PowerPoint, and contact management database programs
  • Experience in the dental or medical product and service industry an asset
  • Experience in creating event marketing and promotional materials is an asset
  • Experience in EXPOCAD or other similar exhibitor management software is an asset
What We Offer:
  • A competitive salary
  • A benefits plan that includes dental coverage
  • Plenty of vacation days, personal days, and access to a health spending account
  • A flexible work arrangement with a combination of remote and onsite work
  • A beautiful and open workspace located in the heart of Yorkville, with parks, transit, and downtown Toronto amenities just steps away

We are proud to be one of the GTA's Top Employers 2024 and strive to build a team that reflects the diversity of the community we work in. We encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us using the Help button.

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