Administrative Support Specialist

3 weeks ago


Langley, Canada Trinity Western University Full time

Key Responsibilities

Administrative Support

  • Provide reception and administrative support for the School of the Arts, Media + Culture (SAMC) departments, including sorting and distributing mail, sending and receiving faxes, and taking clear and accurate messages for faculty.
  • Offer administrative support to the faculty of SAMC, which includes accurate word processing, data base records, filing, photocopying, and other secretarial services.
  • Serve as the front-line contact for students, providing program and advising information, distributing and receiving departmental forms, and receiving official schedule and room assignments.
  • Serve as the front-line contact for campus visitors, answering questions and giving direction regarding their needs.
  • Manage calendars for SAMC dedicated spaces and liaise with department chairs for student or non-SAMC booking requests.
  • Coordinate and manage annual syllabi review and gradebook records.
  • Set up meeting appointments, prepare agenda and minutes for departmental meetings, and handle all administrative correspondence related to departmental activities.
  • Maintain an efficient, confidential office, ensuring the availability of supplies as needed.
  • Assist with the administration of department events, including printing posters, ticket reports and tracking, arranging transportation and directions to venues, booking venues, and coordinating set up at off-campus venues.

Requirements and Qualifications

Education and Experience

  • A 2-year college diploma in an administrative field; a Bachelor degree is preferred.
  • 3-4 years of prior experience in an administrative or secretarial role, preferably in a post-secondary institution.

Benefits of Working at Trinity Western University

  • A comprehensive benefits package, including extended health, dental, and insurance, and an RRSP matching program.
  • Annual statutory holidays, generous vacation entitlement, and accruement.
  • Tuition Benefit for Trinity Western University undergraduate and graduate level courses to enhance knowledge and professional competency.
  • Torch tuition scholarship for dependents of eligible employees attending Trinity Western University.


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