Administrative Coordinator

4 weeks ago

Delta, British Columbia, Canada Alpine Full time

About Alpine

Alpine is a leading janitorial and building maintenance service provider to over 2000 facilities across Canada. Our commitment to excellence and passion to serve sets us apart. With a history spanning over 40 years, Alpine has been at the forefront of various innovative industry approaches and concepts. Our brand promise of Reflecting Excellence distinguishes us from others.

About the Role

We are seeking a high-energy Administrative Assistant to support our operations team. This role is integral in ensuring smooth day-to-day operations and providing exceptional customer service. The ideal candidate will be service-oriented, innovative, passionate, adaptable, and committed to developing their skills and abilities.

Key Responsibilities

  • Dispatching of work orders
  • Receiving and routing company phone calls, messages, and faxes
  • Handling customer complaints and inquiries (external and internal)
  • Creating various reports for management
  • Preparing and filing documents (electronic and hard copy)
  • Ensuring accurate and timely data entry for key reports
  • Supporting multiple departments with various projects
  • Generating compliance reports and follow-ups for the Service Manager
  • Coordinating and tracking GPS hours for field staff
  • Other administrative tasks as required

Requirements

We prefer candidates with 2+ years of experience in office administration, who are multitaskers, and have experience in a fast-paced work environment. Intermediate skills in MS Office applications (Word, PowerPoint, Excel) and excellent typing and data entry skills are also required. Experience dispatching or on a switchboard is an asset. The ideal candidate will be able to work independently and have a strong sense of judgment.

What We Offer

Alpine offers opportunities for career progression and development, a competitive salary and benefits program, and a dynamic work environment.

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