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Administrative Coordinator

2 months ago

Penticton, British Columbia, Canada CAPSTONE IMMIGRATION SERVICES LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Capstone Immigration Services Ltd. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Office Administration: Determine and establish office procedures and routines to maintain a productive and efficient work environment.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication with clients and stakeholders.
  • Contract Management: Manage contracts, agreements, and other documents, maintaining accurate records and ensuring compliance with company policies.
  • Customer Service: Provide exceptional customer service, responding to inquiries, and resolving issues in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information, maintaining accurate and up-to-date records.
  • Supply Management: Order office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to important documents.
  • Correspondence and Reporting: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
  • Performance Metrics: Monitor and report on key performance metrics, providing insights and recommendations for process improvements.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 40 hours per week.