Administrative Operations Coordinator for Architectural Firm

2 days ago


Calgary, Alberta, Canada Kasian Architecture Interior Design and Planning Full time
Role Overview

We are seeking an experienced Office Administrator to join our Calgary office as an Administrative Operations Coordinator. This key role will be the face and voice of the firm, providing exceptional support to clients, stakeholders, and internal teams.

About Kasian Architecture Interior Design and Planning

Kasian is a leading architectural firm with over 37 years of design excellence. Our passion for transforming ordinary spaces into extraordinary experiences drives us to deliver innovative and sustainable solutions.

Key Responsibilities:
  • Oversee daily office operations, ensuring a professional environment.
  • Manage supplies, equipment, and maintenance.
  • Greet and connect corporate visitors with the appropriate team members.
  • Manage the switchboard, relay messages, and maintain telephone and voicemail systems.
  • Provide administrative support to architects and project managers, including scheduling, calendar management, and documentation preparation.
  • Organize and maintain project files, contracts, and related materials.
  • Assist with budgeting, invoice processing, and tracking project expenses.
  • Support project management by coordinating meetings, timelines, deliverables, and tracking progress.
Requirements
  • Bachelor's degree in Business Administration, Architecture, or a related field (preferred).
  • Minimum 3 years of customer service experience, including phone switchboard operator experience.
  • Previous office administration or clerical experience, ideally in architecture, construction, or design.
  • Strong organizational, communication, and problem-solving skills, with attention to detail in document handling and project tracking.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools, and Adobe Acrobat.
  • Knowledge of office practices and practical computer skills.
Benefits

This role offers a competitive salary range of $55,000 - $65,000 per year, depending on experience.

Join Our Team

If you are a motivated and organized individual with a passion for delivering exceptional support, we encourage you to apply.



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