Medical Administrative Assistant
4 weeks ago
Job Summary
The University Health Network is seeking a Medical Administrative Assistant to provide secretarial and clerical services in support of professional/medical personnel. The successful candidate will utilize knowledge of medical terminology and exercise judgment or decision-making to provide administrative support.
Key Responsibilities
- Provide word processing/typing services for assigned personnel
- Perform reception responsibilities including answering phones
- Maintain written and/or electronic calendar/schedules
- Administer and monitor billing procedures and budgeting records
- Provide support with small and/or informal meetings/events
- Maintain and modify confidential medical electronic/paper filing/retrieval methods, systems, and/or formats
- Provide functional supervision to lower classified clerical position(s)
- Ensure the efficient operation of the office
- Perform cross-functional responsibilities, as assigned
Requirements
- Community College Diploma in General or Medical Office or equivalent Administration
- At least one (1) to two (2) years of related experience
- Extensive on-the-job computer/word processing, database and spreadsheet software experience required; advanced experience in a Microsoft Office environment required
- Excellent written and verbal communication skills, strong organization and prioritization skills with the ability to perform multiple concurrent tasks with a high degree of attention to detail
- Previous experience in coordinating room bookings and scheduling
- Strong knowledge of Microsoft Outlook
- Ability to learn quickly and work independently
- Previous experience with ERP such as EPIC / OSCAR is an asset
- Excellent interpersonal skills
- Be a good team player
- Ability to maintain confidentiality as per UHN and departmental policies
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
- Knowledge of applicable legislative, UHN and/or departmental policies
- Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand
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