Medical Administrative Assistant

4 weeks ago


Toronto, Ontario, Canada University Health Network Full time

Job Summary

The University Health Network is seeking a Medical Administrative Assistant to provide secretarial and clerical services in support of professional/medical personnel. The successful candidate will utilize knowledge of medical terminology and exercise judgment or decision-making to provide administrative support.

Key Responsibilities

  • Provide word processing/typing services for assigned personnel
  • Perform reception responsibilities including answering phones
  • Maintain written and/or electronic calendar/schedules
  • Administer and monitor billing procedures and budgeting records
  • Provide support with small and/or informal meetings/events
  • Maintain and modify confidential medical electronic/paper filing/retrieval methods, systems, and/or formats
  • Provide functional supervision to lower classified clerical position(s)
  • Ensure the efficient operation of the office
  • Perform cross-functional responsibilities, as assigned

Requirements

  • Community College Diploma in General or Medical Office or equivalent Administration
  • At least one (1) to two (2) years of related experience
  • Extensive on-the-job computer/word processing, database and spreadsheet software experience required; advanced experience in a Microsoft Office environment required
  • Excellent written and verbal communication skills, strong organization and prioritization skills with the ability to perform multiple concurrent tasks with a high degree of attention to detail
  • Previous experience in coordinating room bookings and scheduling
  • Strong knowledge of Microsoft Outlook
  • Ability to learn quickly and work independently
  • Previous experience with ERP such as EPIC / OSCAR is an asset
  • Excellent interpersonal skills
  • Be a good team player
  • Ability to maintain confidentiality as per UHN and departmental policies
  • Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
  • Knowledge of applicable legislative, UHN and/or departmental policies
  • Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand


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