Project Coordination Specialist

1 week ago

London, Ontario, Canada Jacobs Engineering Group Inc. Full time
Company Overview:
At Jacobs Engineering Group Inc., we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

We are a global technology company delivering solutions for a more connected, sustainable world. With over 55 years of experience in providing technical and professional services, we have become one of the largest and most respected companies in our industry.

Job Description:
This position performs in a fast-paced high energy team environment, supporting and assisting the Project Team through all project delivery phases for a large regional commuter transit project.

The main phases of the project include:

- Preliminary Design: This phase involves the development of a detailed design concept for the project, including the identification of key stakeholders and the establishment of a project schedule.
- Commissioning and Substantial Completion: In this phase, the project is handed over to the client, and the contractor ensures that the work meets the required standards and specifications.

Under the direction of the Submittals Manager, the position is responsible for the coordination of project submittals. The incumbent will preferably have experience with capital projects engineering deliverables management, contract administration systems (e.g. Unifier) with a minimum of 2 years of progressive experience ideally within major transit infrastructure projects. Under supervision of the Submittals Manager, using independent judgment and excellent organizational skills, you will coordinate submittals (engineering and construction deliverables) in accordance with all company standards and contractual requirements.

Key Responsibilities:
- Coordinate with Project's Document Control team and other project stakeholders to:
- Receive submittals from project stakeholders including Project Company (Project Co)
- Receive, send, and maintain review comment registers between Project Co, Client, and stakeholders
- Review suitability of Client and Stakeholder comments in terms of formatting and compliance with requirements of the Project Agreement (Contract)

- Tracking submittals to completion in accordance with the timescale requirements stated within the Project Agreement
- Monitoring Project's schedule for submittals
- Building excellent relationships with Project Team and other project stakeholders
- Analyze and mitigate risk of delayed submittals and the impact on the project schedule
- Maintain documentation of activities
- Provide input to summary reports to Executive Management

Requirements:
- BS or MS graduate of an engineering discipline or similar applicable technical discipline.
- Preferably 5+ years' experience working within transit industry
- Knowledge of Project delivery using AFP, P3, or design/build methodology Capabilities is an asset
- Experience working in capital projects environment or as part of a Project Management Team is an asset
- Familiarity with engineering design management and review is an asset
- Knowledge of transit infrastructure construction is an asset
- Understanding and practical application of contract administration and document management software, CM14 and Aconex are desired
- Understanding of project management principles is an asset
- Proficient with Microsoft Suite with a strong emphasis on Excel, and PowerPoint. Other CAD related software such as Bentley, Autodesk (MicroStation, AutoCAD, Revit) are considered an asset.

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