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Front Office Coordinator
1 month ago
We are seeking an individual with a purpose and passion for life to join our team as a Receptionist at Cogir Senior Living Canada. The successful candidate will be responsible for responding to all incoming calls, greeting and directing visitors, and answering inquiries in a professional manner. This role will also involve picking up and sorting internal mail, stamping and delivering external mail, and preparing packages for courier pickup. Additionally, the Receptionist will be responsible for updating phone and distribution lists, maintaining a clean and organized reception area, and completing other duties as assigned.
Key Responsibilities:- Answer all incoming calls and respond to caller's inquiries in a positive and professional manner
- Redirect calls as appropriate and take clear and concise messages when required
- Greet, assist, and direct all visitors
- Pick up and sort internal mail
- Stamp, deliver, and maintain mail machine for external mail
- Prepare packages and arrange courier pickup
- Arrange meeting room schedules and bookings
- Update phone and distribution lists
- Maintain a clean, safe, fully stocked, and well-organized reception area
- Assist with small projects as required by other administrative support
- Complete other duties as assigned
- Above-average interpersonal, oral, and written communication skills
- Previous experience in reception is considered an asset
- Must exhibit a professional and polished telephone manner
- Ability to handle multiple tasks at once, work under pressure, and meet deadlines
- Highly organized and detail-focused
- Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
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