Senior Project Coordinator, Capital Projects
22 hours ago
Fitzrovia is a vertically integrated developer and asset manager of purpose-built rental communities across the Greater Toronto and Montreal Areas.
About the Role:We are seeking an experienced Project Administrator, Capital Projects to join our team. This role works with various divisional leads in the design, tendering and overall execution of all capital projects across the portfolio.
The successful candidate will be responsible for providing comprehensive administrative support for assigned projects, including managing calendars, preparing and distributing meeting minutes, and maintaining organized project files.
Key Responsibilities:- Provide administrative support for assigned projects, including calendar management, meeting minute preparation, and file organization.
- Assist in preparing tenders, product documentation, and Requests for Proposals (RFPs) for ongoing and upcoming projects.
- Draft and distribute reports and correspondence to consultants, contractors, property management teams, and upper management.
- Coordinate with contractors, consultants, and accounting teams regarding invoicing, documentation, and other project-related matters.
- Create and issue Purchase Orders in Yardi as directed by the Capital Projects team.
- Process invoices in Yardi, including matching them to purchase orders and contracts, coding invoices to align with budget schedules, and updating project cost trackers and/or Yardi Construction Manager systems.
- Act as the Team Lead for Yardi Construction Manager, collaborating with Accounting and Property Systems teams to implement and maintain the system.
- Work with the Accounting team to create and update project cost trackers or budgets at the start of the fiscal year or as required.
This role requires strong organizational abilities and excellent interpersonal skills, with the capacity to communicate effectively in a multi-disciplinary environment.
The ideal candidate will have post-secondary education in a related field and minimum 1-2 years of experience in an administrative role within construction or real estate.
A competitive salary of $60,000 - $80,000 per annum, depending on experience, is offered for this position.
Fitzrovia provides best-in-class development, construction, property and asset management of luxury purpose-built rental apartments with a focus on design, active lifestyle management and exceptional customer service.
We focus on our people and our culture, and offer a competitive benefits package and career development opportunities.
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