Capital Projects Coordinator

3 days ago


Toronto, Ontario, Canada Fitzrovia Full time
Capital Projects Coordinator Job Description

Fitzrovia is a vertically integrated developer and asset manager of purpose-built rental communities across the Greater Toronto and Montreal Areas.

About the Role:

We are seeking a highly organized and detail-oriented Capital Projects Coordinator to join our team. This role will provide comprehensive administrative support for assigned projects, including managing calendars, preparing and distributing meeting minutes, and maintaining organized project files.

Key Responsibilities:
  • Provide administrative support for project planning, reporting, cost management, time management, quality and risk management, contract administration, site administration/management, and overall execution.
  • Assist in preparing tenders, product documentation, and Requests for Proposals (RFPs) for ongoing and upcoming projects.
  • Draft and distribute reports and correspondence to consultants, contractors, property management teams, and upper management.
  • Coordinate with contractors, consultants, and accounting teams regarding invoicing, documentation, and other project-related matters.
  • Create and issue Purchase Orders in Yardi as directed by the Capital Projects team.
  • Process invoices in Yardi, including matching them to purchase orders and contracts, coding invoices to align with budget schedules, and updating project cost trackers and/or Yardi Construction Manager systems.
Requirements and Qualifications:
  • Post-secondary education in a related field is required.
  • Minimum 1-2 years in an administrative role within construction or real estate.
  • Advanced knowledge of Microsoft Excel and proficiency in Microsoft Word and PowerPoint.
  • Strong organizational abilities and excellent interpersonal skills, with the capacity to communicate effectively in a multi-disciplinary environment.
Estimated Salary: $80,000 - $100,000 per year.

Fitzrovia offers a competitive salary, benefits, and career development opportunities. We focus on our people and our culture, and offer a commitment to hospitality at the core of our DNA.



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