Project Coordinator, Capital Development

2 days ago

Toronto, Ontario, Canada Fitzrovia Full time
About the Role

Fitzrovia is seeking a highly organized and detail-oriented Project Coordinator, Capital Development to join our team. This role works closely with divisional leads in the design, tendering, and execution of capital projects across our portfolio. The ideal candidate will have excellent project management skills, strong communication abilities, and a keen eye for detail.

Key Responsibilities
  • Provide comprehensive administrative support for assigned projects, including calendar management, meeting minutes preparation, and document organization.
  • Assist in preparing tenders, product documentation, and Requests for Proposals (RFPs) for ongoing and upcoming projects.
  • Draft and distribute reports and correspondence to consultants, contractors, property management teams, and upper management, ensuring clear and timely communication.
  • Coordinate with contractors, consultants, and accounting teams regarding invoicing, documentation, and other project-related matters.
  • Create and issue Purchase Orders in Yardi as directed by the Capital Projects team, ensuring compliance with internal approval documentation requirements.
  • Process invoices in Yardi, including matching them to purchase orders and contracts, coding invoices to align with budget schedules, and updating project cost trackers and/or Yardi Construction Manager systems.
  • Act as the Team Lead for Yardi Construction Manager, collaborating with Accounting and Property Systems teams to implement and maintain the system. Administer project budgets and invoices within the platform.
  • Work with the Accounting team to create and update project cost trackers or budgets at the start of the fiscal year or as required.
  • Ensure the preparation, execution, and administration of construction contracts, including lien/title searches and holdback release documentation as needed.
  • Assist in receiving tenders, conducting tender analyses, and coordinating contractor pre-qualification and ongoing vendor management.
  • Collaborate with the property management team to coordinate projects impacting residents and building systems. Assist in drafting notices for property teams and residents.
  • Manage and maintain project documentation storage systems (e.g., Shared Drives, SharePoint) and ensure proper organization of contracts, close-out documents, and warranties.
  • Assist with the creation and maintenance of an Approved Contractor List and support other special project initiatives as assigned.
Qualifications and Experience
  • Post-secondary education in a related field is required.
  • Minimum 1-2 years in an administrative role within construction or real estate.
  • Advanced knowledge of Microsoft Excel (e.g., VLOOKUPs, formulas) and proficiency in Microsoft Word and PowerPoint.
  • Working knowledge of Yardi and BlueBeam Revu is an asset.
Why Fitzrovia

Fitzrovia is a vertically integrated developer and asset manager of purpose-built rental communities across the Greater Toronto and Montreal Areas. We provide best-in-class development, construction, property, and asset management of luxury purpose-built rental apartments with a focus on design, active lifestyle management, and exceptional customer service.

Estimated Salary Range: $65,000 - $80,000 per annum

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