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Administrative Assistant

2 months ago

Milton, Ontario, Canada Inhouse by Industria Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Inhouse by Industria.

Job Summary

The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. They will also be responsible for maintaining accurate records, preparing reports, and performing data entry tasks.

Key Responsibilities
  • Coordinate the flow of information within the team
  • Arrange and co-ordinate seminars, conferences, etc.
  • Open and distribute mail and other materials
  • Train staff
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Supervise office and volunteer staff
  • Establish work schedules and procedures
Requirements
  • MS Windows
  • MS Office
  • Bondable
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Reliability
Language

English

Work Term

Permanent

Hours

30 hours per week

Education

Secondary (high) school graduation certificate

Experience

1 year to less than 2 years