Office Support Specialist
4 weeks ago
The Job Shoppe Incorporated is seeking an experienced Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and other events. You will also be responsible for supervising other workers, training them, and recording minutes of meetings and seminars.
Key Responsibilities:
- Arrange and co-ordinate seminars, conferences, and other events
- Supervise other workers and train them
- Record and prepare minutes of meetings and seminars
- Determine and establish office procedures and routines
- Plan, develop, and implement recruitment strategies
- Schedule and confirm appointments
- Answer telephone calls and relay messages
- Answer electronic enquiries
- Compile data, statistics, and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel and related itineraries
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms, and other documents
Requirements:
- 1 year to less than 2 years of experience
- Excellent oral and written communication skills
- Ability to multitask and work under pressure
- Attention to detail and accuracy
- Client focus and reliability
Benefits:
- Dental plan
- Health care plan
- Vision care benefits
- Group insurance benefits
- Life insurance
Support for Diversity and Inclusion:
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- Provides awareness training to employees to create a welcoming work environment for youth
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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