Research Administrative Coordinator
3 weeks ago
About Queen's University
At Queen's University, we are committed to providing a transformative student learning experience and fostering a culture of innovation and excellence. Our research-intensive university is dedicated to advancing knowledge and addressing complex global challenges.
Job Summary
The Research Administrative Coordinator will play a key role in supporting the research activities of our faculty members and students. This position will be responsible for coordinating research projects, managing administrative processes, and providing support to researchers and staff.
Key Responsibilities:
- Lead project coordination and administration, including developing and maintaining project timelines, task sets, and resources.
- Maintain communication within research teams to support progress along the project management timeline.
- Under the scientific supervision of faculty members, assemble data for information and regular reports as required by funding agencies.
- Communicate with other staff, labs, and external agencies to stay aware of developments and communicate research results.
- Act as primary contact and resource person for the unit, escalating complex situations to the Principal Investigator as needed.
- Review researcher reports to monitor research project objectives and participation of relevant scholars/faculty.
- Organize, maintain, and store research files using confidential and secure methods.
- Coordinate conferences, meetings, events, and competitions that will profile and advance internal and external research activities.
- Schedule and approve employee hours of work, overtime, and absences, and monitor employee attendance.
- Participate in screening and interviewing job candidates and provide input into staff selection.
- Provide orientation and facilitate on-the-job training to employees and students in the research group.
Required Qualifications:
- University degree in a relevant field combined with several years of relevant research and/or coordination experience.
- Experience working at a post-secondary education institution is considered an asset.
- Experience with technical writing and copy editing is an asset.
- Proficiency in the use of Microsoft Excel, SharePoint, Microsoft Word, Adobe, and a demonstrated ability to adapt to emerging software and information technologies.
Special Skills:
- Interpersonal and communication skills (verbal and written) and the ability to work collaboratively with people from a variety of settings and backgrounds.
- Commitment to equity, inclusion, and developing intercultural competence.
- Excellent organizational, planning, and time management skills, adaptability, and flexibility.
- Resourcefulness, meticulous attention to detail, and proven ability to communicate data in a clear, concise, and accurate manner.
- Excellent computer skills and experience with computer software programs and portals for research administration.
- High degree of diplomacy, discretion, tact, maturity, and judgment.
Decision Making:
- Make suggestions on online project team collaboration and coordination of activities.
- Decide what to do when encountering an unexpected problem and when it is serious enough to contact the Principal Investigator.
- Use independent judgment to adapt procedures as the need arises.
- Determine best way to coordinate research activities and draft reports to meet the needs of the research project.
- Advise researchers, staff, and students regarding expenditures, best methods for handling expenses, and prepare reports on a regular basis.
- Determine appropriate response to research inquiries and decide when new information calls for further action such as distribution or verification.
- Determine chart-field allocations for all research-related transactions and what documentation is required for processing to research accounts.
- Determine best solution to administrative problems within guidelines and determine if policy or procedure should be modified.
- In consultation with investigators, determine layout, content, and formatting of social media and other communication content.
- Assess the suitability of job candidates and recommend the most appropriate person for hire.
- Determine priorities and make decisions about staff utilization and the assignment of work to achieve optimum efficiencies and productivity.
- Assess employees' training needs and make recommendations for internal or external training to attain proficiency.
- Monitor and assess output and the quality of employees' work and recommend need for formal training or development plans to management and identify possible staff performance and/or disciplinary issues.
Employment Equity and Accessibility Statement:
The University invites applications from all qualified individuals. Queen's is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.
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