Fleet Operations Coordinator
1 month ago
Valard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet requirements.
Responsibilities:- Maintain accurate records of rental contracts, including terms and expiration dates, and notify relevant parties of upcoming contract renewals or terminations.
- Generate purchase orders for rental equipment and ensure timely payment commitments.
- Monitor and update rental equipment purchase orders in JDE, closing or canceling unnecessary orders and extending or renewing as needed.
- Communicate with rental suppliers on various issues, as directed by the Fleet Supervisor.
- Research and compare rental equipment costs and options to assist the Fleet Supervisor and operations team in making informed decisions.
- Assist with rental damage claims, reviewing vendor reports and sharing findings with the Fleet Supervisor to ensure accurate liability assessment.
- Work with on-site fleet equipment trackers to manage equipment acquisition, rental damages, and returns.
- Maintain and update rental equipment records in JDE, taking action on returned units and seeking Fleet Supervisor input on potential acquisitions.
- Support the Fleet Supervisor with administrative tasks, including meeting coordination and documentation.
- Collaborate with Fleet Accounting and Fixed Assets teams to ensure accurate classification and accounting treatment of rental expenses.
- Track and manage fleet unit certifications, generating work orders and performing related receiving functions.
- Scan and store completed work orders in the Fleet MFiles vault or database.
- Review unit binders for completeness and accuracy, ensuring all documentation is up-to-date.
- Issue fuel cards as required and collect and forward documents to the Corp Fleet group.
- Receive and distribute time and regulatory documents, including annual vehicle insurance, IFTA/Prorate documentation, and permits.
- Create mechanic personnel timesheets in mVolts and work closely with Shop Supervisors to ensure compliance with fleet administrative tasks.
- Manage various spreadsheets and reporting tasks, as assigned by Fleet Support Services Management.
- 3-5 years of experience in office administration, with a background in fleet management an asset.
- College diploma or equivalent, an asset but not necessary.
- No professional designation required.
Benefits:
-
Fleet Operations Coordinator
4 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their Support Services team. As a key member of the team, you will provide administrative support for all aspects of Fleet operations, ensuring seamless coordination and efficient management of...
-
Fleet Operations Coordinator
4 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their Support Services team. As a key member of the team, you will provide administrative support for all aspects of Fleet operations, ensuring seamless coordination and efficient management of...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, this role will provide administrative support for all aspects of fleet operations.Key Responsibilities:Maintain accurate records of...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, this role will provide administrative support for all aspects of fleet operations.Key Responsibilities:Maintain accurate records of...
-
Fleet Operations Coordinator
4 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
3 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
3 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
4 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
3 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
3 weeks ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, this role will provide administrative support for all aspects of fleet requirements.Key Responsibilities:Maintain accurate records of...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, this role will provide administrative support for all aspects of fleet requirements.Key Responsibilities:Maintain accurate records of...
-
Fleet Operations Coordinator
2 weeks ago
Vaughan, Ontario, Canada Valard Group of Companies Full timeFleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet operations.Key Responsibilities:Maintain accurate records of rental contracts, ensuring timely...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, this role will provide administrative support for all aspects of fleet requirements.Key Responsibilities:Maintain accurate records of...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, this role will provide administrative support for all aspects of fleet requirements.Key Responsibilities:Maintain accurate records of...
-
Fleet Operations Coordinator
5 days ago
Vaughan, Ontario, Canada Valard Full timeValard, a leading utility contractor in Canada, is part of the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Operations Coordinator will provide administrative support for all...
-
Fleet Operations Coordinator
1 week ago
Vaughan, Ontario, Canada Valard Group of Companies Full timeFleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet requirements.Responsibilities:Maintain rental contract packages for Valard operations, ensuring...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Group of Companies Full timeFleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will play a critical role in ensuring the smooth operation of our fleet management processes.Key Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Group of Companies Full timeFleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will play a critical role in ensuring the smooth operation of our fleet management processes.Key Responsibilities:Maintain accurate records of rental...
-
Fleet Operations Coordinator
1 month ago
Vaughan, Ontario, Canada Valard Full timeFleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet requirements.Responsibilities:Maintain accurate records of rental...
