Administrative Coordinator

2 weeks ago

Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full time
Job Summary

We are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.

Key Responsibilities
  • Provide administrative support to the Family Support Services Director and other clinical leaders
  • Manage calendars and schedules for meetings, including virtual meetings and video conference equipment
  • Organize and coordinate meetings for the Counselling and Family Engagement teams
  • Respond to incoming telephone and email requests for Counseling and Family Engagement
  • Support data and information-collection processes for the Counselling and Family Engagement teams
  • Support the development and documentation of Family Support Services administrative and operating processes
  • Collaborate with other administrative roles to support Family Engagement processes and time-limited projects
  • Support the management of mailing lists and communication direct to families
  • Maintain an organized electronic filing system for the Counselling and Family Engagement programs
Requirements
  • Diploma in Project Management, Administration, or Bachelor's degree in Health, Education, Communication, or related discipline
  • Three to five years' experience in a similar environment, or an equivalent combination of education and experience
  • Excellent verbal and written communication skills
  • Commitment to excellent customer service and family-centered care in a fast-paced, diverse, and emotionally sensitive environment
  • Ability to communicate with internal and external partners in a manner that promotes positive and respectful relationships
  • Ability to handle sensitive and confidential information
  • Strong administration support skills, including business correspondence
  • Well-versed in MS Office (Outlook, Word, Excel, Teams, etc.)
  • Familiarity with creating and editing online team workspace sites, such as Confluence, Sharepoint, etc.
What We Offer

Canuck Place Children's Hospice offers a competitive salary range of $56,712 - $62,149 (pro-rated to 0.75 FTE), as well as a comprehensive benefits package and opportunities for professional growth and development.

We are committed to providing inclusive access and accommodations throughout the application and selection process. If you require accessibility accommodations, please contact our People & Culture team at recruitment@canuckplace.org.

Canuck Place Children's Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace.

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