Receptionist

1 week ago

Calgary, Alberta, Canada Mawer Investment Management Full time

The Opportunity

Mawer Investment Management is seeking a detail-oriented and customer-focused individual to fill the role of Receptionist. As the first point of contact for office visitors, this position requires a self-assured and team-oriented professional who can provide exceptional service and support to employees, visitors, and clients.

Key Responsibilities

  • Provide general reception duties, including answering phones, checking for faxes, and greeting employees and visitors.
  • Enter and track building maintenance requests, ensuring timely completion and follow-up.
  • Ensure all floor plans are up-to-date and accurate, reflecting changes and updates.
  • Assist with booking meeting rooms and coordinating logistics for events and meetings.
  • Coordinate the setup and catering for Board Meetings, ensuring a seamless and professional experience.
  • Support with expense reports, ensuring accuracy and timely submission.
  • Manage access cards for employees and visitors, reconciling passes and ensuring security protocols are followed.
  • Maintain the reception manual, ensuring it is up-to-date and accessible to all employees.
  • Perform other administrative duties as assigned to support various departments and teams.

Desired Qualifications

  • 5+ years of reception experience in an office professional environment.
  • Excellent verbal and written communication skills, including spelling, grammar, and proofreading.
  • Proficiency in Microsoft Office Suite, specifically Excel and Word, with Microsoft Office Teams an asset.
  • Proven ability to perform administrative duties with professionalism, accuracy, and attention to detail.
  • Proven time management, prioritization, and organizational skills, with the ability to work independently and accomplish goals within agreed-upon deadlines.
  • Service-focused with an approachable demeanor and a calm, positive attitude under pressure.
  • Demonstrates flexibility and a positive, "can-do" attitude, with a willingness to step in and help wherever needed.
  • Superior respect for confidentiality and confidential matters, with a commitment to maintaining the highest level of discretion.
  • Seeks continuous improvement and proactively identifies opportunities for growth and development.
  • Ability to adapt to changing priorities and work schedules as required.

Why Mawer?

  • Contribute to the firm's growth as a global, independent investment manager.
  • Learn and work within a high-performing team that consistently delivers exceptional long-term investment results and high levels of client satisfaction.
  • Be part of a meritocracy where every role is valued, and every voice is heard, with opportunities for growth and development.
  • Experience a unique culture shaped by core values and key behaviors that guide decision-making and communication.
  • Enjoy a flexible work environment with a blended workplace approach, fostering collaboration and promoting work-life integration.

Our Benefits and Perks

  • Comprehensive health and wellness benefits.
  • Unlimited vacation days.
  • Retirement planning assistance, including RSP contributions.
  • Annual learning stipend.
  • Parental leave top-up.
  • Significant community investment contribution via our Employee Matching Program.

To apply, please submit your resume, cover letter, and application by visiting our careers page at https://www.mawer.com/careers/.

All candidates must be eligible to work in Canada. Only applications that include all required materials will be considered.

Mawer is committed to fostering a culture of diversity and inclusion, striving to attract, hire, develop, and retain the best people from a wide variety of backgrounds and experiences. We believe a diverse and inclusive culture fuels innovation and enables more effective decision-making, helping to improve investment performance, strengthen client partnerships, and create more value for all stakeholders.

We administer all practices and programs without discrimination and strive to provide equal access to employment. A Human Resources representative will work with applicants who request accommodation or special assistance during the application process. If you need accommodation or assistance, please contact us at hraccommodation@mawer.com.

We believe experience comes in many forms and we're committed to adding new perspectives to our team. If your experience is close to what we've outlined, we encourage you to apply.

About Mawer

Mawer Investment Management Ltd. is an independent firm that provides world-class, global investment management services to a broad range of institutional and individual clients. We are proud of our reputation as one of Canada's most respected investment management firms and strive to earn such respect by continually delivering long-term investment excellence, developing strong client partnerships, and living our core values.

No telephone inquiries please.

We thank all applicants and advise that only those selected for an interview will be contacted.

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