Project Coordinator, Special Initiatives

3 weeks ago

Surrey, British Columbia, Canada Fraser Health Full time
Job Summary

We are seeking a highly skilled and experienced Project Coordinator to join our team at Fraser Health. The successful candidate will be responsible for coordinating and facilitating various assigned projects, initiatives, or improvement processes sponsored by Fraser Health and/or the Ministry of Health.

Key Responsibilities
  • Facilitate and coordinate project support to Directors, Project Sponsors, Management Teams, and Clinical Front Line stakeholders on assigned projects and initiatives.
  • Collaborate with appropriate Director, clinical staff, and project teams to obtain input in developing project scope, methodology, and deliverables.
  • Develop information-gathering criteria and conduct literature reviews from a variety of sources related to evidence-based and best-practice methodologies appropriate to a variety of projects/initiatives.
  • Evaluate and summarize information findings; prepare summary reports and briefing notes to document and present data and information; develop conclusions and recommendations for presentation to Director and appropriate stakeholders.
  • Collaborate with the Director, clinical staff, and project teams to obtain input regarding project scope and deliverables; develop project timeframes and required actions for review and approval.
  • Maintain knowledge of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans.
  • Coordinate information flow related to the projects; communicate directly with Directors, teams, and stakeholders; assist in development of strategy for the Clinical Implementation Team.
  • Facilitate liaison between project teams and clinical program leads to ensure that standards and policies are developed in accordance with needs and standards of other departments and end users.
  • Monitor project expenditures, report on variances, and inform Director on budget status on a regular basis.
  • Provide input and assist in work processes related to Quality and Improvement.
  • Participate on assigned internal and external committees as appropriate.
Qualifications

Education and Experience: Bachelor's degree in Business Administration, Health Sciences, or a health-related field, including two (2) years' recent related project and/or coordinator experience preferably in a health-related environment; or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring, and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities
  • Demonstrated ability to coordinate information among a variety of stakeholders.
  • Ability to liaise and facilitate among stakeholder groups to achieve agreement and consensus.
  • Ability to conduct research and evaluate best practices related to designated initiative or project areas.
  • Ability to exercise tact and discretion in dealing with external agencies such as Health Authorities and Ministry of Health.
  • Ability to gather, summarize, and present information to various groups and stakeholders.
  • Ability to work both independently and within a team environment.
  • Ability to multi-task among several projects/initiatives concurrently.
  • Ability to operate related equipment, including applicable software applications.
  • Physical ability to perform the duties of the position.

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