Event Planning Specialist

2 weeks ago

St Jacobs, Canada Home Hardware Stores Full time
Event Planning Opportunity at Home Hardware Stores

Are you a skilled event planner with a passion for creating unique experiences? Do you have excellent communication skills and the ability to work independently? We're looking for a talented Event Coordinator to join our team at Home Hardware Stores Limited.

About the Role
We're seeking a highly organized and detail-oriented Event Coordinator to support the planning and execution of major conferences and events, such as Homecoming, Dealer Retail Symposium, Supplier Partnership Meetings, and Dealer Regional Meetings. As an Event Coordinator, you will work closely with internal and external vendors to prepare quotes, RFPs, financial estimates, BEOs, and floor plans for assigned events. You will also maintain registration pages, process approved invoices, and act as the onsite contact for assigned events.

Key Responsibilities
  • Support the Event Specialist with the planning and execution of major conferences and events.
  • Liaise with internal and external vendors to prepare quotes, RFPs, financial estimates, BEOs, and floor plans for assigned events.
  • Maintain registration pages for assigned events, including registering dealers and suppliers, pulling attendee reports, and gathering post-event data for analysis.
  • Process approved invoices for payment via DocuSign and maintain financial documents, including estimates, invoices, and supporting documents.
  • Act as the onsite contact for assigned events, including coordinating deliveries, vendors, event setup, venue management, signage, and event volunteers.
  • Take and send working group meeting minutes for assigned events.
  • Support occasional team/staff events.

Requirements
  • Completion of a post-secondary education in Event or Hospitality Management, with three to five years of event planning experience.
  • Experience with planning events independently, including golf tournaments, annual general meetings, galas/award shows, and large-scale conferences.
  • Superior communication skills, both written and verbal, with the ability to adjust communication style to various levels of stakeholders.
  • Proficiency in Microsoft Word, PowerPoint, and Excel.
  • Ability to work as part of a team and independently, with great interpersonal skills.
  • Bilingual (French) is an asset.
  • Experience with Adobe Illustrator, Canva, or graphics creation is an asset.
  • Ability to work with interruptions and minimal supervision.
  • Ability to work flexible hours, including evenings, weekends, and holidays, as required.

What We Offer
  • Competitive earnings opportunity.
  • Annual Incentive/Bonus Program.
  • Comprehensive Benefits Program, including health, dental, vision, paramedical, disability coverage, out-of-country travel insurance, life insurance, and employee family assistance program.
  • Defined Contribution Pension Plan with company match and choice of contribution level.
  • Group RRSP.
  • Discounts from our corporate retail stores.
  • Home and auto insurance discounts.
  • Competitive vacation time.
  • Personal and sick time.
  • Employee Discount Program through Venngo WorkPerks.

Why Choose Home Hardware Stores?
We're a proudly Canadian company that values diversity and inclusion. We believe that different perspectives, backgrounds, and experiences make us stronger as an organization. We're committed to creating a workplace that's welcoming and inclusive for all employees. If you're passionate about event planning and want to join a dynamic team, we encourage you to apply today.

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