Dynamics G-Ex North America

3 weeks ago

Abbotsford, Canada Dynamics G-Ex North America Full time
About Dynamics G-Ex North America

Our company, Dynamics G-Ex North America, is a leading geological supplies firm with a strong presence in Australia and an expanding global footprint. We're seeking an exceptional Executive Administrative Assistant to join our dynamic team.

This role is a full-time position in our Abbotsford, BC office, offering a competitive annual salary of $**65,000**, bonus, company-funded extended health benefits, and 3 weeks' vacation.

Key Responsibilities
  • Administrative Duties:
  • Process credit card payments and make AR calls for payment.
  • Lead customers through account setup, credit application, credit review, and limit control.
  • Obtain freight quotes for inbound and outbound shipments.
  • Create quotations for customers and prospects, ensuring follow-through calls are made by the sales team.
  • Manage LinkedIn account and social media activity for the General Manager and Sales Manager.
  • Populate monthly management report templates for board review.
  • Provide comprehensive support to the executive team, including calendar management, meeting coordination, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Manage office supplies and coordinate with vendors for office maintenance and equipment needs.
  • Handle incoming and outgoing communications on behalf of the executive team, ensuring timely responses.
  • Assist with organizing company events, meetings, and team activities.
  • Maintain confidential files and records, ensuring accurate documentation and compliance with company policies.
  • Recruitment Duties:
  • Assist with the recruitment process, including posting job advertisements on various platforms and tracking applications.
  • Screen resumes and shortlist candidates based on predefined criteria.
  • Schedule interviews and coordinate with hiring managers and candidates to ensure a smooth interview process.
  • Conduct initial phone screenings to assess candidate suitability.
  • Assist in maintaining candidate databases and updating recruitment records.
  • Coordinate the onboarding process for new hires, including preparing welcome materials and assisting with orientation logistics.
  • Cyber Security:
  • Adhere to IT policies and complete monthly Cyber Security training.
  • Utilize company-provided Password Management software.
  • Help mitigate risks of cyber and security breaches through regular training.
  • Company Culture:
  • Role model the company core values within the team.
  • Promote collaboration and the adoption of National Team systems.
Qualifications
  • Proven experience in an administrative or executive assistant role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and social media platforms.
  • Ability to handle confidential information with discretion.
  • Proactive and able to work independently in a fast-paced environment.
Why Join Us?
  • Be part of a supportive and collaborative team.
  • Opportunities for professional growth and development.
  • Engage in meaningful work that makes a difference.

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