Executive Administrative Assistant

3 weeks ago

Abbotsford British Columbia VM, Fraser Valley, Canada Dynamics G-Ex North America Full time

What do the next 10 years look like for you?


STOP reading if you’re happy with life right now. We mean it.


OK, moving on…

You might not have heard of us. We’re only 12 years old, but it’s been action-packed


- Started small: From a tiny white house on the hill to 7 major mining locations across Australia.

- Grew our team: From a couple of dreamers to 40+ staff.

- Expanded our reach: From 0 to over 2000 exploration and mining customers.

- Built our reputation: From unknown to a trusted name among geologists and field technicians.

- Went global: From local shipping to 30% of our goods now reaching international markets and opening our first branch in Canada


How did we do it? One reason: Our People.

No single superhero, just a family of passionate individuals aligned with our core values:

  • Say it, Do it
  • Listen First, Talk Last
  • Be The Solution
  • Under Promise, Over Deliver
  • Keep It Simple
  • Be Balanced

We’re looking for more people like this. We foster an environment where you can grow, succeed, and be promoted through personal development and training.


Wondering what the next 10 years could bring for your career?

This is your chance to join an exciting family-run business that is now expanding their Global Footprint


Executive Administrative Assistant


About Us: Dynamics G-Ex is an international geological supplies company based in Australia, and we are excited to announce our expansion with a new office in Abbotsford BC Join our dynamic team where your role as an Executive Administrative Assistant is pivotal in ensuring the smooth operation of our day-to-day activities. You will enable our executives to focus on strategic initiatives by handling a combination of administrative tasks and basic recruitment duties. If you have excellent communication skills, a proactive approach, and can adapt to a fast-paced work environment, we want to hear from you


This role is a full time in-office role, with a competitive annual salary and bonus, company funded extended health benefits and 3 weeks vacation.


Key Responsibilities:


Administrative Duties:

  • Process credit card payments and make AR calls for payment.
  • Lead customers through account setup, credit application, credit review, and limit control.
  • Obtain freight quotes for inbound and outbound shipments.
  • Create quotations for customers and prospects, ensuring follow-through calls are made by the sales team.
  • Manage LinkedIn account and social media activity for the General Manager and Sales Manager.
  • Populate monthly management report templates for board review.
  • Provide comprehensive support to the executive team, including calendar management, meeting coordination, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Manage office supplies and coordinate with vendors for office maintenance and equipment needs.
  • Handle incoming and outgoing communications on behalf of the executive team, ensuring timely responses.
  • Assist with organizing company events, meetings, and team activities.
  • Maintain confidential files and records, ensuring accurate documentation and compliance with company policies.


Recruitment Duties:

  • Assist with the recruitment process, including posting job advertisements on various platforms and tracking applications.
  • Screen resumes and shortlist candidates based on predefined criteria.
  • Schedule interviews and coordinate with hiring managers and candidates to ensure a smooth interview process.
  • Conduct initial phone screenings to assess candidate suitability.
  • Assist in maintaining candidate databases and updating recruitment records.
  • Coordinate the onboarding process for new hires, including preparing welcome materials and assisting with orientation logistics.


Cyber Security:

  • Adhere to IT policies and complete monthly Cyber Security training.
  • Utilize company-provided Password Management software.
  • Help mitigate risks of cyber and security breaches through regular training.


Company Culture:

  • Role model the company core values within the team.
  • Promote collaboration and the adoption of National Team systems.


Qualifications:

  • Proven experience in an administrative or executive assistant role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and social media platforms.
  • Ability to handle confidential information with discretion.
  • Proactive and able to work independently in a fast-paced environment.


Why Join Us?

  • Be part of a supportive and collaborative team.
  • Opportunities for professional growth and development.
  • Engage in meaningful work that makes a difference.

We look forward to welcoming a new member to our team

  • Marketing Manager

    2 weeks ago

    Abbotsford, British Columbia, V0M, Fraser Valley, Canada Rossdown Farms & Natural Foods Full time

    Come and join our flock!We are Rossdown Natural Foods, a fourth-generation family-run business with a mission to provide Canadian families with a trusted, local source of healthy, high-quality poultry products. From farm to plate, we are Western Canada’s premier poultry farm, hatching, feeding, growing, and processing organic, specialty, and value-added...

  • Administrator, Personal Insurance

    3 weeks ago

    Courtenay, British Columbia, V0M, Fraser Valley, Canada Waypoint Full time

    POSITION OVERVIEWThe Personal Lines Administrator supports the success of our clients and business operations. The role involves administrative duties such as monitoring and managing email correspondence, scanning and attaching documents to client accounts, mailing packages, and processing various client requests. As well as supporting broker referrals,...

  • Rehabilitation Assistant

    2 weeks ago

    Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $29.38 - $30.96 / hour Job SummaryAre you a dedicated Rehabilitation Assistant looking to make a meaningful impact on patients’ lives? Are you ready to help patients regain their independence? Join our dynamic team at Home Health in Port Moody, B.C., where you’ll play a crucial role in enhancing the quality...

  • Respiratory Therapist

    2 months ago

    Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $37.89 - $47.31 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly...

  • Customer Experience Associate-Future Opportunities

    3 months ago

    Abbotsford, British Columbia, V0M, Fraser Valley, Canada TD Full time

    Lieu de travail :Abbotsford, Colombie-Britannique, CanadaHoraire :15Secteur d’activité :Services bancaires personnels et commerciauxDétails de la rémunération :$21.50 - $27.05 CADLa TD a à cœur d’offrir une rémunération juste et équitable à tous les collègues. Les occasions de croissance et le perfectionnement des compétences sont des...

  • Social Worker, Renal

    2 months ago

    Abbotsford, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryFraser Health is the heart of health care for nearly two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations and is home to six Métis Chartered Communities. ...

  • Retail Key Holder-COQUITLAM CENTRE

    4 months ago

    Coquitlam, British Columbia, V0M, Fraser Valley, Canada L Brands Full time

    DescriptionCareer Development | Fun Stores | Free Product | 40% Discount At Bath & Body Works, everyone belongs. We are committed to creating a diverse, equitable and inclusive culture focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing diverse talent where our associate population...

  • Assoc., Expérience client

    3 months ago

    Coquitlam, British Columbia, V0M, Fraser Valley, Canada TD Full time

    Lieu de travail :Coquitlam, Colombie-Britannique, CanadaHoraire :15Secteur d’activité :Services bancaires personnels et commerciauxDétails de la rémunération :$21.50 - $27.05 CADLa TD a à cœur d’offrir une rémunération juste et équitable à tous les collègues. Les occasions de croissance et le perfectionnement des compétences sont des...

  • Distribution Center Manager

    3 weeks ago

    Coquitlam, British Columbia, V0M, Fraser Valley, Canada Bumper to Bumper Canada Full time

    At Bumper to Bumper, we offer challenging and rewarding career opportunities and are proud to be Canada’s leader in the distribution of automotive parts, tools and equipment to the automotive aftermarket. Our culture is built on professional excellence, collaboration, innovation, and entrepreneurialism. We provide the tools and opportunities to help our...

  • Food Service Supervisor

    2 weeks ago

    Coquitlam, British Columbia, V0M, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $32.81 - $32.81 / hour Job SummaryWe currently have exciting opportunities for Casual – Food Service Supervisors to join our team at Eagle Ridge Hospital located in Port Moody, B.C. We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service. ...

  • Merchandising Program Manager

    5 days ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Rainbow Greenhouses Inc Full time

    Rainbow Greenhouses has grown to be one of the largest operations in Canada only because the family behind the name and the people alongside the family have worked shoulder to shoulder for nearly 40 years.Right now, we are expanding our team by adding a Merchandising Program Manager. This position is based out of our Chilliwack, BC location but will require...

  • Assoc., Expérience client

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada TD Full time

    Lieu de travail :Chilliwack, Colombie-Britannique, CanadaHoraire :15Secteur d’activité :Services bancaires personnels et commerciauxDétails de la rémunération :$21.50 - $27.05 CADLa TD a à cœur d’offrir une rémunération juste et équitable à tous les collègues. Les occasions de croissance et le perfectionnement des compétences sont des...

  • Respiratory Therapist

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $37.89 - $47.31 / hour Job SummaryWe have exciting opportunities to work casual as a Respiratory Therapist at Chilliwack General Hospital in Chilliwack, BC. Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from...

  • Physiotherapist

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Part time

    SalaryThe salary range for this position is CAD $42.56 - $52.95 / hour Job Summary We currently have an exciting opportunity for a Temporary Part-Time Physiotherapist to join our team at Bradley Centre located in Chilliwack, B.C. Physiotherapists are an integral part of the health care team and provide support to many areas. Hear directly from our Fraser...

  • Physiotherapist

    2 weeks ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Part time

    SalaryThe salary range for this position is CAD $42.56 - $52.95 / hour Job SummaryWe currently have an exciting opportunity for a Temporary Part-Time Physiotherapist to join our team at Heritage Village located in Chilliwack, B.C. Physiotherapists are an integral part of the health care team and provide support to many areas. Hear directly from our Fraser...

  • Assoc., Expérience client

    3 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada TD Full time

    Lieu de travail :Chilliwack, Colombie-Britannique, CanadaHoraire :15Secteur d’activité :Services bancaires personnels et commerciauxDétails de la rémunération :$21.50 - $27.05 CADLa TD a à cœur d’offrir une rémunération juste et équitable à tous les collègues. Les occasions de croissance et le perfectionnement des compétences sont des...

  • Respiratory Therapist

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Part time

    SalaryThe salary range for this position is CAD $37.89 - $47.31 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 48,000...

  • Social Worker, Inpatient Psychiatry

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryFraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly...

  • Site Access Coordinator

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $49.20 - $67.08 / hour Job SummaryWe value diversity in the work force and seek to maintain an environment of Respect, Caring & Trust. Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon...

  • Clinical Addictions Counsellor

    2 months ago

    Chilliwack, British Columbia, P2P, Fraser Valley, Canada Fraser Health Authority Full time

    SalaryThe salary range for this position is CAD $42.27 - $52.81 / hour Job SummaryFraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million...