Executive Administrative Assistant

1 month ago

Abbotsford, Canada Dynamics G-Ex North America Full time

**What do the next 10 years look like for you?**

STOP reading if you’re happy with life right now. We mean it.

OK, moving on

You might not have heard of us. We’re only 12 years old, but it’s been action-packed
- **Started small**: From a tiny white house on the hill to 7 major mining locations across Australia.
- **Grew our team**: From a couple of dreamers to 40+ staff.
- **Expanded our reach**: From 0 to over 2000 exploration and mining customers.
- **Built our reputation**: From unknown to a trusted name among geologists and field technicians.
- **Went global**: From local shipping to 30% of our goods now reaching international markets and opening our first branch in Canada

**How did we do it? One reason: Our People.**

No single superhero, just a family of passionate individuals aligned with our core values:

- Say it, Do it
- Listen First, Talk Last
- Be The Solution
- Under Promise, Over Deliver
- Keep It Simple
- Be Balanced

We’re looking for more people like this. We foster an environment where you can grow, succeed, and be promoted through personal development and training.

**Wondering what the next 10 years could bring for your career?**

This is your chance to join an exciting family-run business that is now expanding their Global Footprint

**Executive Administrative Assistant**

**About Us**: Dynamics G-Ex is an international geological supplies company based in Australia, and we are excited to announce our expansion with a new office in Abbotsford BC Join our dynamic team where your role as an Executive Administrative Assistant is pivotal in ensuring the smooth operation of our day-to-day activities. You will enable our executives to focus on strategic initiatives by handling a combination of administrative tasks and basic recruitment duties. If you have excellent communication skills, a proactive approach, and can adapt to a fast-paced work environment, we want to hear from you

This role is a full time in-office role, with a competitive annual salary and bonus, company funded extended health benefits and 3 weeks vacation.

**Key Responsibilities**:
**Administrative Duties**:

- Process credit card payments and make AR calls for payment.
- Obtain freight quotes for inbound and outbound shipments.
- Create quotations for customers and prospects, ensuring follow-through calls are made by the sales team.
- Manage LinkedIn account and social media activity for the General Manager and Sales Manager.
- Populate monthly management report templates for board review.
- Provide comprehensive support to the executive team, including calendar management, meeting coordination, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Manage office supplies and coordinate with vendors for office maintenance and equipment needs.
- Handle incoming and outgoing communications on behalf of the executive team, ensuring timely responses.
- Assist with organizing company events, meetings, and team activities.
- Maintain confidential files and records, ensuring accurate documentation and compliance with company policies.

**Recruitment Duties**:

- Coordinate the onboarding process for new hires, including preparing welcome materials and assisting with orientation logistics.

**Cyber Security**:

- Adhere to IT policies and complete monthly Cyber Security training.
- Utilize company-provided Password Management software.
- Help mitigate risks of cyber and security breaches through regular training.

**Company Culture**:

- Role model the company core values within the team.
- Promote collaboration and the adoption of National Team systems.

**Qualifications**:

- Proven experience in an administrative or executive assistant role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and social media platforms.
- Ability to handle confidential information with discretion.
- Proactive and able to work independently in a fast-paced environment.

**Why Join Us?**
- Be part of a supportive and collaborative team.
- Opportunities for professional growth and development.
- Engage in meaningful work that makes a difference.

We look forward to welcoming a new member to our team

Pay: $47,315.00-$60,681.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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