Executive Administrative Assistant

2 months ago

Abbotsford, Canada Dynamics G-Ex North America Full time

**What do the next 10 years look like for you?**

STOP reading if you’re happy with life right now. We mean it.

OK, moving on

You might not have heard of us. We’re only 12 years old, but it’s been action-packed
- **Started small**: From a tiny white house on the hill to 7 major mining locations across Australia.
- **Grew our team**: From a couple of dreamers to 40+ staff.
- **Expanded our reach**: From 0 to over 2000 exploration and mining customers.
- **Built our reputation**: From unknown to a trusted name among geologists and field technicians.
- **Went global**: From local shipping to 30% of our goods now reaching international markets and opening our first branch in Canada

**How did we do it? One reason: Our People.**

No single superhero, just a family of passionate individuals aligned with our core values:

- Say it, Do it
- Listen First, Talk Last
- Be The Solution
- Under Promise, Over Deliver
- Keep It Simple
- Be Balanced

We’re looking for more people like this. We foster an environment where you can grow, succeed, and be promoted through personal development and training.

**Wondering what the next 10 years could bring for your career?**

This is your chance to join an exciting family-run business that is now expanding their Global Footprint

**Executive Administrative Assistant**

**About Us**: Dynamics G-Ex is an international geological supplies company based in Australia, and we are excited to announce our expansion with a new office in Abbotsford BC Join our dynamic team where your role as an Executive Administrative Assistant is pivotal in ensuring the smooth operation of our day-to-day activities. You will enable our executives to focus on strategic initiatives by handling a combination of administrative tasks and basic recruitment duties. If you have excellent communication skills, a proactive approach, and can adapt to a fast-paced work environment, we want to hear from you

This role is a full time in-office role, with a competitive annual salary and bonus, company funded extended health benefits and 3 weeks vacation.

**Key Responsibilities**:
**Administrative Duties**:

- Process credit card payments and make AR calls for payment.
- Obtain freight quotes for inbound and outbound shipments.
- Create quotations for customers and prospects, ensuring follow-through calls are made by the sales team.
- Manage LinkedIn account and social media activity for the General Manager and Sales Manager.
- Populate monthly management report templates for board review.
- Provide comprehensive support to the executive team, including calendar management, meeting coordination, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Manage office supplies and coordinate with vendors for office maintenance and equipment needs.
- Handle incoming and outgoing communications on behalf of the executive team, ensuring timely responses.
- Assist with organizing company events, meetings, and team activities.
- Maintain confidential files and records, ensuring accurate documentation and compliance with company policies.

**Recruitment Duties**:

- Coordinate the onboarding process for new hires, including preparing welcome materials and assisting with orientation logistics.

**Cyber Security**:

- Adhere to IT policies and complete monthly Cyber Security training.
- Utilize company-provided Password Management software.
- Help mitigate risks of cyber and security breaches through regular training.

**Company Culture**:

- Role model the company core values within the team.
- Promote collaboration and the adoption of National Team systems.

**Qualifications**:

- Proven experience in an administrative or executive assistant role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and social media platforms.
- Ability to handle confidential information with discretion.
- Proactive and able to work independently in a fast-paced environment.

**Why Join Us?**
- Be part of a supportive and collaborative team.
- Opportunities for professional growth and development.
- Engage in meaningful work that makes a difference.

We look forward to welcoming a new member to our team

Pay: $47,315.00-$60,681.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

  • Executive Administrative Assistant

    4 weeks ago

    Abbotsford, Canada ClearwayBC Full time

    **About Clearway Rentals Inc.** Clearway Rentals Inc. is a dynamic, forward-thinking company providing high-quality rental solutions to businesses and individuals across multiple sectors. At Clearway, we are not just focused on growth in business—we are also deeply committed to giving back and helping all employees enjoy the work they do and look forward...

  • Executive Administrative Assistant

    4 weeks ago

    Abbotsford, Canada ClearwayBC Full time $45,760 - $52,000

    About Clearway Rentals Inc.Clearway Rentals Inc. is a dynamic, forward-thinking company providing high-quality rental solutions to businesses and individuals across multiple sectors. At Clearway, we are not just focused on growth in business—we are also deeply committed to giving back and helping all employees enjoy the work they do and look forward to...

  • Executive Administrative Assistant

    3 days ago

    Abbotsford, Canada Dynamics G-Ex North America Full time

    What do the next 10 years look like for you?STOP reading if you’re happy with life right now. We mean it.OK, moving on…You might not have heard of us. We’re only 12 years old, but it’s been action-packed!- Started small: From a tiny white house on the hill to 7 major mining locations across Australia.- Grew our team: From a couple of dreamers to...

  • Executive Administrative Assistant

    3 days ago

    Abbotsford, Canada Dynamics G-Ex North America Full time

    What do the next 10 years look like for you? STOP reading if you’re happy with life right now. We mean it. OK, moving on… You might not have heard of us. We’re only 12 years old, but it’s been action-packed! - Started small:  From a tiny white house on the hill to 7 major mining locations across Australia. - Grew our team:  From a couple of...

  • Executive Administrative Assistant

    3 days ago

    Abbotsford, Canada Dynamics G-Ex North America Full time

    What do the next 10 years look like for you?STOP reading if you’re happy with life right now. We mean it.OK, moving on…You might not have heard of us. We’re only 12 years old, but it’s been action-packed!- Started small: From a tiny white house on the hill to 7 major mining locations across Australia.- Grew our team: From a couple of dreamers to...

  • Executive Assistant

    1 day ago

    Abbotsford, Canada P2C Ministries Full time

    **Title: Executive Assistant** **Ministry: Global Aid Network (GAiN)** **Location: Abbotsford National Resource Center, BC** **Reports to: Chief Executive Officer** **Position type: Full-time, salaried (40 hours/ week)** Come and work for an uplifting diverse culture that embodies Christ and a community of grace and love in action! Do you want to have...

  • Executive Assistant

    7 months ago

    Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

    **Triple Eight Transport **is an asset based carrier company with terminals in Abbotsford BC, Calgary AB, and Acheson AB. We provide full-truckload transportation services to and from all major cities in Western Canada and the United States! **Triple Eight Transport Inc. is growing and is in search for a proven strong leader and a communicator with proven...

  • Executive Administrative Assistant

    7 months ago

    Abbotsford, Canada National Cable Specialists Full time

    Status: Regular, Full time **Location**: Abbotsford, British Columbia **Job Description**: REPORTING TO: General Manager KEY ACCOUNTABILITIES: 1. Assist company Directors and Corporate Managers in the effective execution of appropriate administrative functions 2. Act as liaison between the Corporate Office and Business Centres as directed by the VP& GM...

  • Executive Administrative Assistant

    3 weeks ago

    Abbotsford, Canada AMG Analytics Full time

    **Responsibilities**:As our Administrative Assistant, you will play a key role in supporting the team's success. Your responsibilities will include: - **Social Media Management**: Contribute to our online presence and assist with our client workflow by scheduling posts and engaging audiences on social media platforms. - **Scheduling**: Coordinate and manage...

  • Executive Administrative Assistant

    3 days ago

    Abbotsford, British Columbia, V0M, Fraser Valley, Canada Dynamics G-Ex North America Full time

    What do the next 10 years look like for you?STOP reading if you’re happy with life right now. We mean it.OK, moving on…You might not have heard of us. We’re only 12 years old, but it’s been action-packed!- Started small: From a tiny white house on the hill to 7 major mining locations across Australia.- Grew our team: From a couple of dreamers to 40+...

  • Executive Assistant

    7 months ago

    Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

    **Triple Eight Transport **is an asset based carrier company with terminals in Abbotsford BC, Calgary AB, and Acheson AB. We provide full-truckload transportation services to and from all major cities in Western Canada and the United States! **Triple Eight Transport Inc. is growing and is in search for a proven strong leader and a communicator with proven...

  • Administrative Assistant

    1 month ago

    Abbotsford, Canada Mennonite Central Committee Full time

    Canada, British Columbia, Abbotsford Applications due: 03 Dec, 2024 **Job Synopsis** JOB MISSION STATEMENT MCC BC's teams deliver services, generate revenue and awareness, and perform supporting functions to help MCC provide relief, development and peace around the world and in our local communities. As MCC BC’s Administrative Assistant, you are the...

  • Administrative Assistant

    7 months ago

    Abbotsford, Canada Lower Fraser Fisheries Alliance Full time

    The Lower Fraser Fisheries Alliance (LFFA) is a collaboration of thirty First Nation communities from the mouth of the Fraser River to the Fraser Canyon. The organization is guided by an Executive Committee who is directed by Delegates of the First Nations. The LFFA provides advocacy, communications, technical and coordination support to First Nation...

  • Executive Assistant to The General Manager

    7 months ago

    Abbotsford, Canada Sumas First Nation Full time

    **SEMÁ:TH FIRST NATION** **POSITION**: EXECUTIVE ASSISTANT TO THE GENERAL MANAGER **HOURS**: 35 HRS PER WEEK **SALARY**: $48,000.00 to $54,000.00 BASED ON EXPERIENCE AND EDUCATION **TERM**: PERMANENT **REPORTS TO**: SUMAS FIRST NATION GENERAL MANAGER **PURPOSE & SUMMARY** Sumas First Nation is looking for a qualified individual to take on the role of...

  • Administrative Assistant

    2 days ago

    Abbotsford, Canada Vedder Transportation Full time

    Vedder Transportation is currently looking for a Full Time Administrative Assistant to work in our Abbotsford corporate office. **Responsibilities**: The Administrative Assistant is responsible for providing day to day administrative support to the Administrative Departments of the Vedder Transportation Group. Requirements: - Administrative Assistant...

  • Administrative Assistant, Projects

    2 days ago

    Abbotsford, Canada Vitalus Nutrition Inc Full time

    Vitalus Nutrition has grown from a small family-owned business to a trusted international supplier of specialty dairy ingredients for large-scale processors and brands. Our transparent, ethical and service-driven approach has helped us build long-standing relationships with customers throughout the world. Our purpose is to improve lives by unlocking the...

  • Administrative Assistant

    2 months ago

    Abbotsford, Canada Archway Community Services Full time

    **JOB POSTING 2024-10-02** - INTERNAL/EXTERNAL - Central Support - Administrative Assistant - Wage: $20.00 per hour - Casual/On-Call: flexible hours Monday to Friday between 8:30am and 4:30pm - Permanent **A rewarding Administrative Career is waiting for with the team at Archway** **Come Help Us Help People** **Location: Abbotsford** **On Site** **Job...

  • Administrative Assistant

    6 months ago

    Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

    Triple Eight Transport is an asset-based carrier company with terminals in Abbotsford, Calgary and Edmonton! We provide Full Truck Load Transportation Services to and from major cities in Western Canada and Western US. **Triple Eight Transport Inc. is growing and is in search for a strong Leader and communicator who is detail orientated to join our dynamic...

  • Administrative Assistant

    7 months ago

    Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

    Triple Eight Transport is an asset-based carrier company with terminals in Abbotsford, Calgary and Edmonton! We provide Full Truck Load Transportation Services to and from major cities in Western Canada and Western US. **Triple Eight Transport Inc. is growing and is in search for a strong Leader and communicator who is detail orientated to join our dynamic...

  • Administrative Assistant

    7 months ago

    Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

    Triple Eight Transport is an asset-based carrier company with terminals in Abbotsford, Calgary and Edmonton! We provide Full Truck Load Transportation Services to and from major cities in Western Canada and Western US. **Triple Eight Transport Inc. is growing and is in search for a strong Leader and communicator who is detail orientated to join our dynamic...