Collections Specialist

3 days ago

Mississauga, Ontario, Canada Konica Minolta Business Solutions Canada Ltd. Full time
Job Title: Collections Specialist

Job Summary: We are seeking a highly motivated Collections Specialist to join our team at Konica Minolta Business Solutions (Canada) Ltd.

About the Role: The Collections Specialist will be responsible for supporting the company's global collections and credit risk management to ensure compliance with corporate policies and procedures.

Key Responsibilities:

  1. Manage Outstanding Balances: Manage all outstanding balances for customers and obtain payments by EFT, Cheque's and Credit Cards reconciling all open payments for account payable.
  2. Customer Communication: Maintain record of all customers past payments and inform customer of same and prepare non-note lease rental payment schedule for customers.
  3. Collection Strategies: Determines most effective and economical means of collection for each account; applies standard due diligence practices to collect monies owed; composes correspondence requiring knowledge of procedures and practices in collections and also sends a variety of standard collection letters.
  4. Debtor Advisement: Advises debtor with past due accounts of proper payment schedules and the principles of credit standings
  5. Account Monitoring: Responsible for monitoring and maintaining assigned accounts, customer calls, account adjustments, customer reconciliations and processing journal entries.
  6. Credit Function: Administer all collections according to required policies and procedures and perform all credit function and assist customers in obtaining any missing documentation as requested (invoices/statements)
  7. Payment Schedules: Prepare an efficient payment schedule for all customers by evaluating all documents in collection systems and negotiate payments with customers if a dispute can't be resolve. (settlement and payment plans)
  8. Record Maintenance: Maintain records of all collection accounts by reviewing age trial balance in a weekly basis and collecting on the highest outstanding balance/oldest outstanding accounts in order to reduce delinquency and bad debt.
  9. Delinquency Reduction: Accountable for reducing delinquency for assigned accounts.
  10. Audit and Compliance: Perform all audit activities and prepare all corrective plans for collection procedures. Working with sales representatives in all processes to ensure account reconciliation is complete and understood by customer.
  11. Team Collaboration: Develops and maintains a positive working relationship with internal and external customers.
  12. Customer Service: Managing incoming calls from our online customer service line to ensure all calls receive a live agent to assist with any inquires
  13. Account Turnover: Recommends accounts to be turned over to collection agencies or for litigation; prepares report of historical data to substantiate action to be taken.

Requirements:

  • Excellent Communication Skills: Excellent oral and written communication skills.
  • Post-Secondary Degree: Post-secondary degree and/or completion of community college courses in accounting related field.
  • Previous Experience: 2-5 years of previous work experience as collections representative.
  • Technical Skills: Ability to handle multiple tasks with deadlines, Detail oriented, Highly motivated, self-starting team player, Strong PC skills, experience using word-processing and excel spreadsheet applications. (V look up's , pivot tables, macros.), Works under limited supervision, ERP Accounting systems (5 years SAP experience required).

About Us: Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer.

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