Administrative Coordinator

2 weeks ago

Burlington, Ontario, Canada Dennise Paccione Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Dennise Paccione Ltd. as an Administrative Assistant.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to ensure their smooth execution.
  • Communication: Open and distribute mail, and other materials, as well as answer telephone calls and relay messages in a timely and professional manner.
  • Policy Development: Establish and implement policies and procedures to maintain a well-organized and efficient work environment.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Management: Determine and establish office procedures and routines to maintain a productive work environment.
  • Scheduling: Schedule and confirm appointments, as well as arrange travel and related itineraries.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to information.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Data Entry: Perform data entry tasks to maintain accurate records.
  • Customer Service: Provide excellent customer service to internal and external clients.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Work Environment: Willing to relocate, with relocation costs covered by the employer.
  • Physical Demands: Ability to work independently in a fast-paced environment with tight deadlines.
  • Personal Qualities: Ability to multitask, flexibility, judgment, organization, teamwork, accuracy, reliability, time management, and a quick learning ability.
What We Offer
  • Mentorship: Willingness to train and provide opportunities for growth and development.
  • Support for Persons with Disabilities: Offers mentorship, coaching, and/or networking opportunities for persons with disabilities, as well as provides awareness training to employees to create a welcoming work environment.
  • Support for Newcomers and Refugees: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
  • Support for Indigenous People: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

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