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Travel Logistics Coordinator

2 months ago

Thunder Bay, Ontario, Canada Horizon North Full time
Job Description:

We are seeking a highly skilled Travel Logistics Coordinator to join our team at Horizon North. As a key member of our logistics department, you will be responsible for coordinating the full-cycle transportation of employees traveling to and from our site locations in areas including Northwestern Ontario, Manitoba, and Nunavut.

Responsibilities:
  • Travel Arrangements: Organize and communicate travel arrangements for employees from point of origin to site locations, including air travel, hotel accommodations, and ground transportation.
  • Request Escalation: Escalate any traveler requests or concerns to the appropriate supervisor or manager.
  • Return-to-Work Emails: Send return-to-work emails to all scheduled staff and ensure site requirements are met through the monitoring of returned Fit For Work forms.
  • Travel Platform Management: Use corporate travel platform to book various types of travel, including hotel, flights, car rentals, etc., while minimizing cost to the company.
  • Itinerary Preparation: Prepare travel itineraries and distribute travel arrangements and schedules to all scheduled drivers.
  • Driver Management: Organize drivers: scheduling, preparing travel routes and instructions, and maintaining an up-to-date driver's manifest of staff traveling in and out of each site.
  • Vehicle Inventory: Maintain an inventory of company vehicles.
  • Safe Journey Management: Coordinate safe journey management plans.
  • Invoicing: Create and submit purchase orders.
  • Logistics Support: Provide support to the logistics team as required.
  • On-Call Support: Offer on-call and weekend support as needed.
  • Dispatch Services: Maintain point of contact/dispatch safety services with drivers and transportation vendors.
  • Compliance: Adhere and maintain compliance with Dexterra Group and Horizon North policies and procedures.
  • Health and Safety: Ensure that workplace health and safety requirements are upheld.
  • Travel Records: Maintain accurate and up-to-date travel records using internal tools and software.
Qualifications:
  • High School Diploma: High school diploma required; some higher education preferred.
  • Valid Driver's License: Valid G-class driver's license with a clean driver's abstract is required.
  • Travel Software Experience: Previous training and experience with ELITE or similar travel software highly preferred.
  • Communication Skills: Excellent verbal and written communication skills.
  • Travel Industry Knowledge: Strong working knowledge of the travel industry.
  • Decision-Making: Excellent decision-making skills with the ability to assess multiple options and identify the best choice to serve a specified goal.
  • Organizational Skills: Excellent organizational skills and attention to detail.
  • Software Proficiency: Proficient with Microsoft Office Suite or related software.
What We Offer:
  • Salary: $24.00 per hour.
  • Benefits: Health and dental benefits effective upon hire.
  • Opportunities for Growth: Ability to expand skills in a large camp atmosphere.
  • Company Growth: While other companies are downsizing, we are growing.
  • Industry Leader: Be #1 on day 1 by joining an industry leader.

We are committed to diversity and inclusion and are an equal opportunity employer. We welcome applications from qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans' status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.