Facilities Operations Manager

1 month ago


Newmarket, Ontario, Canada CB Canada Full time
Job Summary

We are seeking a highly motivated and organized Office Support Specialist - Facilities to join our team at CB Canada. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day functioning of our facilities.

About the Role

The successful candidate will be responsible for maintaining accurate records, performing administrative tasks, and providing exceptional support to our facilities management team. This is an excellent opportunity to develop your skills and contribute to the success of our organization.

Responsibilities:

  • Maintain databases and records related to owned and leased properties, including property files and lease/mortgage agreements.
  • Ensure compliance with company policies and procedures, as well as contractual obligations.
  • Monitor lease and mortgage expiration dates to ensure timely renewals and maintenance of accurate records.
  • Assist directors with completion of ministry infrastructure surveys and capital project tenders.
  • Develop and maintain databases of leased and owned vehicles, ensuring adherence to procurement guidelines and company policies.
  • Liaise with third-party fleet management companies and ensure fleet contracts are adhered to.
  • Analyze data from vendor portals to provide recommendations on cost-saving initiatives for facilities management.
  • Interact with managers to address operational issues and recommend cost-saving measures.
  • Perform procurement support duties, including issuing purchase orders and supporting functions within purchase software.
  • Work closely with finance managers to recommend budgets for repairs and maintenance, review actual spending against budgets, and make recommendations.
  • Responsible for insurance on all properties and vehicles, including obtaining, updating, and reconciling premiums, submitting claims, and liaising with insurance providers.

Requirements:

  • Minimum 2 years of experience in asset management, finance, or procurement.
  • Able to prioritize workload and perform in a fast-paced environment.
  • Experience working in a community-based setting or non-profit organization is an asset.
  • Savvy with word processing and spreadsheets, with ability to manage and lead change.
  • Expertise in facility inspections and commercial construction projects is preferred.
About Us

CB Canada is a leading provider of specialized talent solutions, connecting highly qualified professionals with top employers in various industries. We offer contract, temporary, and permanent placement solutions, providing access to top jobs, competitive compensation, and benefits.

Estimated Salary: $55,000 - $65,000 per year, depending on experience.



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