Executive Support Specialist

2 weeks ago

Toronto, Ontario, Canada Randstad Canada Full time

Highly organized and proactive Executive Assistant sought to support senior leadership team in a dynamic and fast-paced organization.

About the Role

This key position provides high-level administrative and operational support to executives in a busy office environment.

Responsibilities
  • Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
  • Prepare and organize documents, reports, and presentations for internal and external meetings.
  • Act as the primary point of contact between executives and internal/external stakeholders, demonstrating excellent communication and interpersonal skills.
  • Manage and prioritize incoming emails, calls, and inquiries, ensuring timely responses or appropriate action.
  • Organize and maintain files, databases, and confidential information, adhering to company policies and confidentiality standards.
  • Assist in the preparation and coordination of special projects and events, as needed.
  • Support the preparation of financial documents, including expense reports and budget tracking.
  • Collaborate with other administrative staff to ensure smooth day-to-day operations and office efficiency.
Requirements
  • 5+ years of experience in an executive assistant or similar administrative role, preferably in a fast-paced, corporate environment.
  • Post-secondary education in Business Administration, Management, or a related field (preferred).
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Experience with calendar management, travel coordination, and event planning.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities with a keen attention to detail.
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Discretion and professionalism in handling sensitive and confidential information.
Estimated Salary Range: $55,000 - $70,000 per year

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