Administrative Assistant

2 months ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary

The University of British Columbia is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the School of Architecture and Landscape Architecture (SALA) Office. This is a part-time salaried position with a 20-hour work week, and the days and hours of work can be negotiated.

Key Responsibilities
  • Provide administrative support to the SALA Associate Director and administrative departments as needed.
  • Coordinate events, including researching venues, arranging catering, and making reservations.
  • Assist with data collection and document preparation for special projects and school reviews.
  • Provide reception and general office support, including answering inquiries, processing mail and couriers, and maintaining staff and faculty mailboxes.
  • Assist with administrative tasks, including photocopying, completing forms, data entry, and filing.
  • Provide sign-out and return of Audio-Visual equipment.
  • Assist with logistics around Final and GP2 Reviews.
Requirements

The ideal candidate will have a high school graduation, plus one year of related post-secondary education, plus three years of related experience, or an equivalent combination of education and experience. The candidate should also have a proven record of exercising a high degree of professionalism, ability to accurately maintain appointment calendars, and schedule appropriate appointments, and ability to take and transcribe accurate meeting minutes.

Working at UBC

The University of British Columbia is committed to creating a diverse and inclusive work environment. We believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

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