Executive Associate

4 weeks ago

Calgary, Alberta, Canada Alberta Health Services Full time
Job Title: Executive Associate

Working directly with the Zone Medical Director (ZMD), the Executive Associate is responsible for providing comprehensive senior administrative management services to the Medical Affairs portfolio. The role involves significant writing, including drafting reports, preparing presentations, and crafting communication materials to support initiatives and projects aligned with Alberta Health Services Mission, Vision and Values.

Key Responsibilities:
  • Executive Support and Strategic Planning: Provides advice, counsel, options, recommendations, and perspectives to the ZMD on office, portfolio, or Alberta Health Services matters, projects, or issues.
  • Issues Management: Leads efforts to resolve complex operational and organizational issues related to the ZMD portfolio, involving collaboration with key partners and stakeholders within the division and across the organization and province.
  • Project Management & Committee Support: Manages complex projects with system-wide impact, including the development of comprehensive project plans, communication with key stakeholders, and monitoring outcomes and results.
  • Relationship Management/Liaison: Develops strategic alliances with key internal and external stakeholders and engages a variety of partners in collaborative planning, assuming the role as liaison within the portfolio, across Alberta Health Services, and to outside bodies.
  • Financial Management: Ensuring expenses and financial management is handled responsibly.
Requirements:
  • A minimum of a university degree in health services administration, business administration, or a related area.
  • Extensive knowledge of Alberta Health Services strategic direction, operating requirements, as well as policies and procedures.
  • Understanding of various provincial and national physician governing bodies/licensing authorities and related physician representative organizations.
  • Ability to lead and direct work on behalf of their ZMD and executive team.
  • Proven ability for drafting documents, preparing speaking notes, and writing.
  • Proven ability to work within a team as a contributing member.
  • Excellent oral and written communication skills.
  • Experience working independently within a large organization with a variety of staffing groups.
  • Proven ability to work collaboratively with other team members from other areas of expertise, and with the most senior management within the organization.
Additional Training or Experience:

As required.

Additional training or experience in project management and change management would be an asset.

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