Executive Support Associate

2 months ago

Calgary, Alberta, Canada Bethany Care Society Full time

About Bethany Care Society

Bethany Care Society is a leading provider of care, housing, and community services for seniors and adults with disabilities in Western Canada. With over 75 years of experience, we have established a reputation for delivering high-quality, person-centered care that focuses on the unique physical, emotional, and spiritual well-being of our residents and tenants.

Our Mission

We create caring communities to support Albertans to age well. Our commitment to employee well-being and giving back to our community is reflected in our values and guiding principles.

Job Summary

We are seeking an experienced Executive Support Associate to join our team. This role will provide critical analysis, research, and preparation of executive-level documents in support of Bethany's vision, mission, and values. The successful candidate will also provide administrative and project-based support to the President & CEO's office.

Key Responsibilities

  • Organize and prepare for meetings and corporate events to ensure that all materials are available, accurately, and on time.
  • Provide coverage for Executive Assistant and reception as needed.
  • Support the Board governance team and be responsible for all deliverables that support strong governance implementation by Bethany Boards.
  • Research best practices and draft Board policies.
  • Manage all internal and external governance records, documents, and processes.
  • Prepare briefing memos and relevant updates for the CEO on outstanding projects, identifying issues, developing contingencies, and suggesting remedies.
  • Responsible for the timely preparation and presentation of project materials for key external and internal meetings.
  • Assist in managing special projects on behalf of the Executive team.
  • Support and lead projects for the Foundation and ELT as required.
  • Develop and monitor regulatory compliance checklists to ensure assigned projects comply with federal, provincial, and governing regulations.
  • Conduct environmental scans and content research to further the CEO's initiatives or programs, preparing draft documents after critical analysis has been completed.

Requirements

  • Office or Business Administration certificate/diploma or other relevant post-secondary.
  • 5+ years administrative experience at a senior level.
  • Experience leading an administrative support team.
  • Experience interacting with a Board of Directors is an asset.
  • Excellent organizational skills, flexible, and able to multi-task, with demonstrated resourcefulness in setting priorities.
  • Outstanding grammar and proofreading skills.
  • Advanced Excel and Microsoft office skills.

  • Executive Associate

    3 weeks ago

    Calgary, Alberta, Canada Alberta Health Services Full time

    Job Title: Executive AssociateWorking directly with the Zone Medical Director (ZMD), the Executive Associate is responsible for providing comprehensive senior administrative management services to the Medical Affairs portfolio. The role involves significant writing, including drafting reports, preparing presentations, and crafting communication materials to...

  • Executive Associate

    3 weeks ago

    Calgary, Alberta, Canada Alberta Health Services Full time

    Job Title: Executive AssociateWorking directly with the Zone Medical Director (ZMD), the Executive Associate is responsible for providing comprehensive senior administrative management services to the Medical Affairs portfolio. The role involves significant writing, including drafting reports, preparing presentations, and crafting communication materials to...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesCompile and prepare...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    We are seeking an Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. This role will provide high-level administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesCompile and analyze data to prepare documents and reports for executive...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Executive Assistant Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...

  • Sales Support Associate

    2 weeks ago

    Calgary, Alberta, Canada Stone & Tile By Hyatt Inc. Full time

    We are seeking a highly organized and detail-oriented Sales Support Associate to join our team at Stone & Tile By Hyatt Inc. As a key member of our sales team, you will be responsible for coordinating seminars, conferences, and other events. Your excellent communication skills and ability to multitask will be essential in ensuring the smooth execution of...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    We are seeking an Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. This is a unique opportunity to work in a fast-paced environment and provide high-level administrative support to our executives.The ideal candidate will have a Bachelor's degree and 1-2 years of experience in a similar role. Key responsibilities include:Compiling...

  • Merchandising Execution Associate: Part Time

    4 weeks ago

    Calgary, Alberta, Canada Home Depot of Canada Inc. Full time

    Job Title: Merchandising Execution Associate: Part TimeWe are seeking a highly motivated and detail-oriented Merchandising Execution Associate to join our team at The Home Depot. As a Merchandising Execution Associate, you will play a critical role in ensuring that our stores are visually appealing and easy to navigate for our customers.Key...

  • Merchandising Execution Associate: Part Time

    4 weeks ago

    Calgary, Alberta, Canada Home Depot of Canada Inc. Full time

    Job Title: Merchandising Execution Associate: Part TimeWe are seeking a highly motivated and detail-oriented Merchandising Execution Associate to join our team at The Home Depot. As a Merchandising Execution Associate, you will play a critical role in ensuring that our stores are visually appealing and easy to navigate for our customers.Key...

  • Executive Director

    3 weeks ago

    Calgary, Alberta, Canada ExecThread Full time

    Executive Director Job DescriptionThe ExecThread Faculty Association is seeking a seasoned Executive Director to lead its daily operations, including human resources planning, staffing, and member services delivery. This pivotal role ensures the Association's activities are effective, efficient, and aligned with its mission to protect members' rights and...

  • Executive Director

    3 weeks ago

    Calgary, Alberta, Canada ExecThread Full time

    Executive Director Job DescriptionThe ExecThread Faculty Association is seeking a seasoned Executive Director to lead its daily operations, including human resources planning, staffing, and member services delivery. This pivotal role ensures the Association's activities are effective, efficient, and aligned with its mission to protect members' rights and...

  • Gallery Support Associate

    3 weeks ago

    Calgary, Alberta, Canada RH Full time

    About RHAt RH, we're passionate about creating exceptional experiences for our guests. Our brand is built on a foundation of taste, quality, and innovation, and we're seeking a talented individual to join our team as a Gallery Support Associate.ResponsibilitiesProvide world-class service to guests, ensuring their needs are met and exceeded.Ensure timely and...

  • Gallery Support Associate

    3 weeks ago

    Calgary, Alberta, Canada RH Full time

    About RHAt RH, we're passionate about creating exceptional experiences for our guests. Our brand is built on a foundation of taste, quality, and innovation, and we're seeking a talented individual to join our team as a Gallery Support Associate.ResponsibilitiesProvide world-class service to guests, ensuring their needs are met and exceeded.Ensure timely and...

  • Sales Support Associate

    2 weeks ago

    Calgary, Alberta, Canada CHUFF HOUSE Full time

    At CHUFF HOUSE, we are seeking a highly organized and detail-oriented Sales Support Associate to join our team. The successful candidate will be responsible for providing administrative support to our sales team, including answering telephone calls and relaying messages, ordering office supplies, and maintaining inventory. Additionally, the Sales Support...

  • Client Service Associate

    4 weeks ago

    Calgary, Alberta, Canada RBC Dominion Securities Inc. Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Associate to join our team at RBC Dominion Securities Inc. as a Client Service Associate. In this role, you will be responsible for providing exceptional client service, coordinating meetings, and ensuring accurate and timely updates of client documentation.Key ResponsibilitiesCoordinate and...

  • Client Service Associate

    1 month ago

    Calgary, Alberta, Canada RBC Dominion Securities Inc. Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Associate to join our team at RBC Dominion Securities Inc. as a Client Service Associate. In this role, you will be responsible for providing exceptional client service, coordinating meetings, and ensuring accurate and timely updates of client documentation.Key ResponsibilitiesCoordinate and...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job Title: Executive Support SpecialistJob Summary: We are seeking an experienced Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Compile...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job SummaryWe are seeking an experienced Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesProvide administrative support to the...

  • Medical Support Associate

    2 weeks ago

    Calgary, Alberta, Canada Monika khullar Professional Corp Full time

    Job Title: Medical Support AssociateJob Summary: We are seeking a Medical Support Associate to join our team at Monika Khullar Professional Corp. As a Medical Support Associate, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key Responsibilities:Assist with cleaning, sterilizing, and setting up medical...

  • Sales Support Associate

    2 weeks ago

    Calgary, Alberta, Canada CHUFF HOUSE Full time

    At CHUFF HOUSE, we are seeking a highly organized and detail-oriented Sales Support Associate to join our team. As a Sales Support Associate, you will be responsible for providing exceptional customer service, answering telephone calls and electronic enquiries, and maintaining accurate records.Key Responsibilities:Answer telephone calls and relay messages to...