Administrative Support Specialist
1 month ago
The Administrative Assistant will provide administrative support to the branch with regards to company communications, report preparation, correspondence, and the maintenance and organization of files. The ideal candidate will possess excellent customer service skills and be able to effectively communicate with internal and external customers.
Key Responsibilities- Maintain accurate and up-to-date working files for area personnel and branch management.
- Timely and accurate submission of payroll time sheets for area personnel.
- Understand company safety policy and maintain safety records for the division as required.
- Prepare and distribute reports as directed, including the Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
- Process invoices and purchase orders for the area and assist with general ledger entries as needed.
- Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
- Sort, review, and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.
- Coordinate and organize all training workshops and meetings within the area.
- Conform to all applicable federal, state/provincial, and local laws, regulations, ordinances, and other orders, as well as company policies, procedures, and directives from supervisors.
- Demonstrate professionalism by maintaining a high degree of integrity, ethics, and confidentiality.
- Assist with administrative and CSR tasks at branch locations within the area on an as-needed basis.
- Perform other duties and responsibilities as required or requested by management.
- High School Diploma or GED required.
- 2-year degree in a business-related field and 3 years' experience in an administrative capacity or equivalent combination.
- Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word.
- Experience with Tower, JD Edwards, and AS400 preferred.
- Excellent interpersonal skills and professionalism.
- Ability to effectively communicate with others verbally and in writing.
- Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
- Ability to type 50 WPM.
- Maintain appointment as Notary Public.
Work in an indoor office environment 95% of the time. Work in front of a computer terminal for the majority of the day. Noise level is usually moderate.
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