Administrative Support Specialist

4 weeks ago


Summerside, Canada Asteco Immigration Consulting Limited Full time

Job Summary

We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Asteco Immigration Consulting Limited. The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and daily operations.

Key Responsibilities

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations, including scheduling appointments and managing calendars
  • Train other workers on administrative tasks and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments, including travel arrangements
  • Answer telephone calls and relay messages
  • Answer electronic enquiries and respond to emails
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents

Work Conditions and Physical Capabilities

  • Work in a fast-paced office environment
  • Ability to multitask and prioritize tasks
  • Flexibility to adapt to changing priorities and deadlines
  • Organized and detail-oriented with excellent time management skills
  • Team player with excellent communication and interpersonal skills

Personal Suitability

  • Ability to work independently and as part of a team
  • Flexibility to work in a dynamic and fast-paced environment
  • Organized and detail-oriented with excellent time management skills
  • Team player with excellent communication and interpersonal skills

Requirements

  • Secondary (high) school graduation certificate
  • 1 to less than 7 months of experience in an administrative role

Language

English

Work Hours

30 to 40 hours per week

Work Term

Permanent



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