Administrative Coordinator

3 days ago


Dorval, Quebec, Canada Lumipro Service d'Éclairage Full time
Job Title: Administrative Coordinator

The Administrative Coordinator plays a crucial role in supporting the team with various administrative tasks, ensuring seamless operation of the organization. Key Responsibilities include:

• General Administrative Support: Receive, process, and distribute incoming and outgoing mail, draft and format administrative documents (reports, letters, memos), prepare and monitor administrative files (filing, archiving, updating).
    • Manage schedules and agendas for supervisors.

• Reception and Communication: Greet visitors, clients, and partners, both in person and on the phone, handle internal and external inquiries, forwarding relevant information, manage correspondence and communication with various departments.

• Resource and Logistics Management: Order and monitor office supplies, manage stock levels, organize and schedule business travel (transportation, accommodation bookings).

• Team Support: Assist in preparing documents for meetings and presentations, update databases, tracking sheets, and internal files (e.g., Excel), assist with administrative project management in support of supervisors.

Skills and Qualifications:

• Technical Skills: Proficiency with office software (Word, Excel, PowerPoint, etc.), knowledge of administrative procedures and document management tools, experience handling correspondence and confidential documents.

• Personal Qualities: Strong organizational skills, attention to detail, and autonomy, customer service mindset and effective communication, ability to work in a team and manage multiple priorities.

Education and Experience: Degree in secretarial studies, administrative management, or a related field (Bac to Bac +2 or equivalent), previous experience as an administrative assistant or in a similar role is a plus.

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