Executive Secretary

6 days ago

Mississauga, Ontario, Canada THE EMPIRE REALTY POINT Full time
Job Title: Executive Secretary

We are seeking a highly skilled and experienced Executive Secretary to join our team at THE EMPIRE REALTY POINT. This is a permanent full-time position with a competitive salary of approximately $45,000 per year.

Job Description:
  • Work Environment: Our office is a fast-paced environment where you will be working under pressure to meet tight deadlines.

The ideal candidate will have excellent oral and written communication skills, be able to multitask, and possess a high level of accuracy and attention to detail.

Responsibilities:
  1. Supervise other workers: Provide guidance and support to junior staff members to ensure they are meeting their responsibilities.
  2. Train other workers: Develop and deliver training programs to enhance the skills of our team members.
  3. Record and prepare minutes of meetings, seminars and conferences: Accurately record and distribute meeting minutes to relevant stakeholders.
  4. Determine and establish office procedures and routines: Implement efficient systems to manage workflow and optimize productivity.
  5. Schedule and confirm appointments: Book and coordinate meetings, appointments, and events for our management team.
  6. Answer telephone and relay telephone calls and messages: Respond to incoming calls and direct them to the appropriate personnel.
  7. Answer electronic enquiries: Respond to emails and online inquiries in a timely and professional manner.
  8. Compile data, statistics and other information: Gather and analyze data to inform business decisions.
  9. Order office supplies and maintain inventory: Manage our office supplies and maintain accurate records of stock levels.
  10. Arrange travel, related itineraries and make reservations: Coordinate business trips, book flights and accommodations, and arrange transportation.
  11. Greet people and direct them to contacts or service areas: Welcome visitors and provide directions to relevant staff members.
  12. Set up and maintain manual and computerized information filing systems: Organize and maintain accurate records using both physical and digital files.
  13. Type and proofread correspondence, forms and other documents: Prepare and edit documents, reports, and communications.
Required Skills and Qualifications:
  • Business software applications: Proficient in Google Docs, MS Excel, MS Windows, MS Word, database software, and accounting software.
  • Technical terminology: Familiarity with business terminology, including concepts such as contracts, financial statements, invoices, charts, tables, graphs, and diagrams.
  • Area of specialization: Correspondence, reports and records, contracts, financial statements, invoices, charts, tables, graphs, and diagrams.
  • Security and safety: Basic security clearance and ability to undergo a criminal record check.
  • Work conditions and physical capabilities: Ability to work in a fast-paced environment, meet tight deadlines, and perform repetitive tasks.
  • Personal suitability: Excellent oral and written communication skills, ability to multitask, flexibility, organized, team player, accurate, client focus, and reliability.
  • Financial benefits: Group insurance benefits.

THE EMPIRE REALTY POINT offers a dynamic work environment with opportunities for growth and development. If you are a motivated and experienced Executive Secretary looking for a new challenge, please submit your application.

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