Executive Secretary

2 days ago


Mississauga, Ontario, Canada Sambhav immigration Services Inc. Full time

The role of an Executive Secretary at Sambhav Immigration Services Inc. is to provide administrative support to our team, ensuring the smooth operation of our business.

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Secretary. In this role, you will be responsible for managing multiple projects simultaneously, prioritizing tasks, and meeting deadlines.

Job Description:

  • Plan, control budgets, and expenditures;
  • Supervise other workers;
  • Establish and implement policies and procedures;
  • Train other workers;
  • Record and prepare minutes of meetings, seminars, and conferences;
  • Determine and establish office procedures and routines;
  • Schedule and confirm appointments;
  • Manage contracts;
  • Answer telephone calls and relay messages;
  • Answer electronic inquiries;
  • Compile data, statistics, and other information;
  • Respond to employee questions and complaints;
  • Order office supplies and maintain inventory;
  • Negotiate collective agreements on behalf of employers or workers;
  • Oversee payroll administration;
  • Arrange travel, related itineraries, and make reservations;
  • Greet people and direct them to contacts or service areas;
  • Set up and maintain manual and computerized information filing systems;
  • Type and proofread correspondence, forms, and other documents;
  • Conduct research;
  • Perform data entry;
  • Provide customer service;
  • Assign, coordinate, and review projects and programs;
  • Plan, organize, direct, control, and evaluate daily operations;

Requirements:

  • 1-2 years of experience in a similar role;
  • Degree in Business Administration or a related field;
  • Excellent communication and organizational skills;
  • Ability to multitask and prioritize tasks effectively;
  • Proficiency in MS Office and Microsoft applications;
  • Knowledge of business software and tools;
  • Familiarity with Canadian employment law and regulations;

Benefits:


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