Administrative Support Specialist

3 weeks ago


St Thomas, Ontario, Canada Ontario Inc Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Organize conferences and meetings
  • Train staff in procedures and the use of current software
Work Environment

The successful candidate will work in a fast-paced environment with tight deadlines and a large workload. They will be required to work independently and as part of a team, with minimal supervision.

Requirements
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision
Personal Qualities
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
Support for Diversity and Inclusion

Ontario Inc. is committed to creating a welcoming work environment for all employees, including those with disabilities, newcomers and refugees, youth, veterans, Indigenous people, and mature workers. We provide awareness training to employees to promote diversity and inclusion.



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