Administrative Assistant, Teaching

2 weeks ago

Vancouver, British Columbia, Canada Crofton House School Full time

Crofton House School is seeking a highly organized and detail-oriented Administrative Assistant, Teaching & Learning Support to join our team. This role plays a crucial part in ensuring the smooth operation of administrative tasks within the Senior School.

Key Responsibilities:

  • Provide administrative support to the Assistant Director, Teaching and Learning, including booking space and scheduling meetings with parents, teachers, and students.
  • Manage and maintain data summaries, grade tracking, and analysis on report cards and transcript updates, AP exams.
  • Provide teacher support with reporting activities.
  • Support the organization of professional development activities.
  • Support in the course selection process, including data entry, course changes, course challenges, external credit entry, language exemptions.
  • Act as the primary liaison with the Ministry of Education and support ministry requirements, including academic record keeping, graduation assessments, student transcripts, and TRAX uploads.
  • Ensure PSRs (permanent student records) are up to date.
  • Other duties assigned as required.

Requirements:

  • Previous experience in a fast-paced, professional work environment.
  • Previous experience in a school environment is an asset, with preference given to independent school experience.
  • A high degree of accuracy in database information entry and retrieval.
  • A high level of attention to detail, along with the ability to see the "big picture".
  • Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) and Google suite.
  • Knowledgeable in the use of Google applications, including Google Drive and Gmail.
  • Strong organizational and time management skills.
  • Excellent written and oral communication skills.
  • Strong interpersonal skills and collaborative working style.
  • Ability to adapt well to change, prioritize, and multi-task.
  • High level of professionalism, with an ability to work autonomously with minimal supervision.
  • Ability to work evenings and weekends on rare occasions.

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