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Administrative Coordinator

2 months ago

Delta, British Columbia, Canada Planet Wood Exteriors Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Planet Wood Exteriors Ltd. as an Administrative Coordinator. In this role, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to optimize our workflow.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and efficient use of our team's time.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries to provide excellent customer service.
  • Data Management: Compile data, statistics, and other information to support our business decisions.
  • Supply Management: Order office supplies and maintain inventory to ensure our office is well-stocked and organized.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support our team's business needs.
  • Front Desk: Greet people, direct them to contacts or service areas, and provide general information to ensure a positive customer experience.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient access to information.
  • Bookkeeping: Perform basic bookkeeping tasks to support our financial operations.
Work Environment and Requirements
  • Work Environment: Fast-paced environment with a focus on attention to detail and repetitive tasks.
  • Personal Suitability: Organized, team player, and client-focused individual who is able to work in a dynamic environment.
  • Experience: Willingness to train and learn, with a focus on permanent employment and a 40-hour workweek.