Administrative Support Specialist

1 month ago

Fort McMurray, Canada Stigg Security Inc. Full time

Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Stigg Security Inc. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day running of our office.

Key Responsibilities

  • Direct and control daily operations, ensuring a high level of productivity and efficiency.
  • Evaluate daily operations to identify areas for improvement and implement changes as necessary.
  • Open and distribute mail and other materials, maintaining a well-organized and tidy workspace.
  • Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate and timely documentation.
  • Determine and establish office procedures and routines, streamlining processes and improving workflows.
  • Schedule and confirm appointments, ensuring seamless communication with clients and stakeholders.
  • Answer telephone and relay telephone calls and messages, providing exceptional customer service.
  • Answer electronic enquiries, responding promptly and professionally to all correspondence.
  • Oversee the preparation of reports, ensuring accuracy and attention to detail.
  • Order office supplies and maintain inventory, ensuring a well-stocked and efficient workspace.
  • Oversee payroll administration, ensuring timely and accurate payment of staff.
  • Greet people and direct them to contacts or service areas, providing a warm and welcoming experience.
  • Type and proofread correspondence, forms, and other documents, maintaining a high level of accuracy and attention to detail.

Requirements

  • 1 year to less than 2 years of experience in an administrative role.
  • Permanent employment.
  • English as the primary language of communication.
  • 32 to 40 hours per week.

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